Operation and Administration Coordinator

Operation and Administration Coordinator

Ref: LS47063

Sector: Finance (Banking/Securities/Insurance)

Type: Full-time, Permanent

Location: France - Paris

Salary (Annual): Negotiable / Neg

A Japanese financial institution is currently recruiting an Operation and Administration Coordinator to work in their Paris office. In this role, you will be responsible for providing administrative support for operations related to partners, merchants, suppliers and banks. The ideal candidate should have experience in office administration, compliance, accounting or business support.

TYPE: CDD – maternity cover

WORKING HOURS: 9:00-17:00 from Monday to Friday

SALARY: up to 46k depending on experience

START: ASAP

LOCATION: Paris 2, France (Hybrid work – 2 days in the office)

Operation and Administration Coordinator Main Responsibilities

• Complete administration and operation tasks relating to merchants, and suppliers as required
• Ensure expense claims, Entertainment & Gift, Business trip and Mystery shopping are completed on schedule
• Manage negative balance and report appropriately
• Check the billing to budget expenses and submit invoice to head quoter
• Check the Mystery Shopping expenses and report to Europe head quoter
• Support for Sales team related to merchant operation activities including open/close merchant, database modification, communication with merchants including chargeback, terminal distributors, processor
• Manage test cards
• Create invoices and manage account receivable as requested by the Network Solutions team
• Act as an interface between Licensees on tasks such as Q&A for Licensees, direct debit promotion and relaunch
• Support the payroll process and submit payroll information to Payroll team for processing on schedule
• Support the local “New Starter” and “Leaver” administrative processes
• Respond to external employee related reference requests as directed by management
• Assist in the development and implementation of local employee recognition activities
• Assist with project work as determined by management
• Manage the stock of stationary, equipment, and other materials as required
• Ensure the office complies with all local Health and Safety requirements
• Liaise with Accounting Manager on IT liaison, general repairs and maintenance matters
• Participate and support internal control activities
• Establish and maintain relationships with Europe offices and Tokyo headquarters

Operation and Administration Coordinator Ideal Candidate

• 3+ years of experience in office administration, compliance, accounting or business support
• Experience in Payment Card Industry preferred but not essential
• Minimum bachelor’s degree or equivalent
• Business level proficiency in French and English (spoken and written)
• Excellent administrative and organizational skills
• Strong numeracy skills
• Demonstrate initiative, attention to detail, multitasking ability
• Excellent written, verbal, and listening skills
• Pro-active and reliable
• Able to work alone and within a team
• Excellent interpersonal skills
• Resourceful in resolving issues and solving problems
• Intermediate proficiency in MS Office package (Word, Excel and PowerPoint)

All applicants for the Operation and Administration Coordinator must have the right to work in the country as the Company is not able to offer visa support. We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.