NHI Management & HR Assistant (f/m)

Job Description

NHI is looking for a NHI Management & HR Assistant (m/f) based in Aix‑En‑Provence (Les Milles), France. The role is part of NH Industries (NHI), a key player in the NH90 military helicopter programme that coordinates Airbus Helicopters, Leonardo Helicopters and Fokker Aerostructures. NHI operates in a truly multinational environment (French, Italian, German, Dutch and British teams) and serves as the central coordination hub for all NH90 activities worldwide: sales, development, production, in‑service support and customer relations. You will work side‑by‑side with the Delegated Managing Director, supporting top‑level governance, HR coordination and programme management activities.

Key Responsibilities

1. Personal Assistant to NHI Directoire & Delegated Managing Director
   • Support the NHI Directoire (President & Managing Director)
   • Coordinate with Airbus Helicopters, Leonardo Helicopters and Fokker Aerostructures for agendas, events and visits
   • Organise high‑level internal meetings: Directoire meetings, side meetings, CEOs & Shareholders Assemblies, Supervisory Committee meetings
   • Agenda consolidation, Outlook / WebEx invitations and minutes of meeting release
   • Meetings logistics (rooms, badges, catering, access requests)
   • Organise customer and institutional meetings with NAHEMA and NH90 customer representatives
   • Act as focal point with NAHEMA for organisational updates and nominations
   • Follow Ethics & Compliance processes (sponsorships & donations)
   • Assist the Delegated Managing Director in one‑to‑one coordination with N‑1 managers, business travel organisation and internal/external communications cascade (Airbus Group / NH90 Programme)
   • Manage NHI administrative processes: onboarding coordination, IT & access requests, procurement & time reporting
2. HR Coordination & Support
   • Headcount & Reporting: manage inputs/outputs and absences, produce monthly headcount reports, maintain organisation charts and phone lists
   • Onboarding & Integration: prepare and coordinate secondment agreements and renewals, build onboarding packs with relevant departments, register newcomers with the Airbus Helicopters Medical Center, coordinate French language courses and NH90 familiarisation trainings, organise the annual NH90 Final Assembly Line visit
   • HR Processes & Performance: monitor integration KPIs and job integration assessments, collect and track annual interviews, support HR audits and risk & opportunity tracking, contribute to HR procedures updates (staffing, career development, time management, company handbook), support HR workshops and other initiatives (attractiveness, well‑being)
3. PMO & Programme Support
   • Maintain aircraft delivery records and tracking tables
   • Publish delivery updates on the company intranet
   • Prepare and distribute monthly/quarterly reports
   • Handle administrative support for aircraft insurance

Mindset

• Highly organised, structured and reliable
• Proactive, autonomous and solution‑oriented
• Comfortable handling confidential information
• Strong prioritisation and time‑management skills
• Team‑player with excellent interpersonal skills
• At ease in a multicultural, international environment

Skills & Experience

• Excellent planning and organisational skills
• Ability to anticipate, simplify and suggest improvements
• Strong written and spoken English (working language)
• Experience or knowledge of security clearance procedures (required)

EEO Statement

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all.