Finance & Admin Manager
We're looking for a highly autonomous and hands‑on Finance & Admin Manager to own Volta's entire back‑office, across Finance, HR, and Administration, in both France and Italy. This is a generalist role for someone who thrives wearing multiple hats, gets things done without being asked twice, and takes genuine ownership of the back‑office function.
You’ll be taking over responsibilities currently managed by our Founder Associate, and will be a key player in structuring and professionalizing our operations as we scale. You’ll report directly to the COO.
Finance
Manage day‑to‑day accounting operations in coordination with our external accountants (France & Italy).
Monitor cash flow, prepare monthly financial reporting, and maintain budget tracking.
Own the invoicing process, payment follow‑ups, and expense management.
Support non‑dilutive debt financing processes and apply for grants, public funding, and innovation schemes (including CIR/CII).
Ensure compliance with local financial regulations in both countries.
HR & Payroll
Coordinate payroll processing with our payroll providers (France & Italy), including tracking of variable compensation and sales commissions.
Manage employment contracts, onboarding paperwork, and personnel files.
Handle HR admin (leave tracking, sick days, benefits enrollment, and regulatory filings).
Be the go‑to person for day‑to‑day HR questions from the team.
Administration & Office Management
Own office operations in Paris and Milan.
Manage incoming and outgoing mail, including registered letters and administrative correspondence with public bodies.
Manage supplier relationships, subscriptions, and service contracts.
Coordinate team events and offsites.
Maintain corporate records (statuts, Kbis, assemblées générales).
Process customer contracts and manage the e‑signature workflow end‑to‑end.
Maintain internal processes and documentation as we grow.
Support the leadership team on ad hoc projects.
Qualifications
3+ years of experience in a generalist role (RAF, Finance/Operations Manager, or equivalent), ideally in a startup or fast‑paced environment.
Fluent in French, Italian and English.
Highly hands‑on: you don’t wait for someone to build the process, you build it yourself.
Rigorous and detail‑oriented: you catch errors before they become problems.
Resourceful and autonomous: you figure things out, ask the right questions, and deliver.
Comfortable with ambiguity: we’re growing fast and the role will evolve with us.
Solid understanding of French accounting and HR basics. Familiarity with Italian equivalents is a bonus.
Experience working with external accountants and payroll providers.
AI‑fluent or genuinely curious about it: you use AI tools in your day‑to‑day work, or you’re actively looking to.
At Volta, we believe diversity makes our teams stronger. We welcome all applications, regardless of gender, background, or experience.
Interview Process
First interview with Elsa, Chief of Staff.
Second interview with Timothée, COO.
Third interview in our offices in Paris.