Event Project Manager Naboo Agency

Naboo’s corporate event concierge service enables the booking of venues, catering, transportation, team-building activities for everything from business meals to seminars to large-scale annual retreats.

The platform utilises AI in the back-end to automate any administrative and/or low value-added tasks through Tech and AI automation. It received its second funding round in 2023.

The event organisation space is ripe for disruption. Despite corporations increasing their event budgets, the sector remains anchored in outdated concierge models and software that hasn't evolved in decades.

Naboo is redefining this landscape by introducing automation that streamlines event planning while elevating the experience for organisers and attendees alike. By prioritising financial transparency and compliance, Naboo is not just making event management easier—it's setting a new standard for the industry.

There's been an explosion of team-building activities and in-person events due to the rise of remote work. It's all about fostering social interaction, creating a feeling of belonging, which engenders employee loyalty and commitment!

Job Description

Within the Naboo Agency team, you will take ownership of our most ambitious projects. Your core mission is to design and orchestrate immersive, large-scale seminars (300+ attendees), ensuring a flawless experience from the initial brief to the final checkout.

You will be the conductor of the orchestra, coordinating all stakeholders to create unforgettable moments.

Large-Scale Project Management: autonomously manage complex offsites and events for groups of 300+ people . This involves mastering logistics, accommodation, transport, F&B, and activities with military precision.

360° Coordination: Act as the central pivot between the client, internal teams, and a multitude of service providers. You ensure everyone plays the right score at the right time.

Creative & Strategic Partner: You don't just "execute" an event; you create it. You challenge clients with creative concepts, immersive themes, and innovative formats that strengthen their company culture.

Client Relationship: Build deep, trusted relationships with key accounts. You are their advisor, their problem-solver, and their reassuring contact point.

Operational Excellence:

• Ensure rapid and accurate responses to client requests.
• Conduct tough but fair negotiations with vendors to protect Naboo’s margin without compromising quality.
• Display extreme rigor and attention to detail—nothing falls through the cracks.

Team Leadership: Onboard and mentor junior team members, sharing your expertise to improve our internal processes and tools.

Preferred Experience

You are the ideal candidate if:

Language: You speak English and you are fluent in French (non-negotiable).

Experience: You have an experience in an agency, specifically in organizing large-scale events (300 to 1000+ pax) . You have a track record of successful complex operations.

Skills:

• Ultra-Organized: You love spreadsheets, retro-planning, and processes. You can manage multiple high-stakes projects simultaneously.
• Creative: You have a flair for "the little detail that makes the difference" and can propose fresh ideas.
• Resilient: You stay calm under pressure and handle last-minute changes with a smile.

Personality: You enjoy client interaction and working as part of a collaborative team.

Naboo is the ideal company for you if:

You are looking for challenges and responsibilities

You want to contribute to an ambitious adventure

You want to thrive and grow in a high growth environment

What we offer you:

Gorgeous offices in the heart of Paris (10th arrondissement)

Competitive salary + commission

A fun, ambitious, and collaborative team culture

Swile meal card (€10/day, 50% covered by Naboo)

50% of your public transport pass covered

Wellpass membership for fitness & wellness

Regular team offsites, seminars, and "Nabooms"

Recruitment Process

Step 1 : Meeting with Arthur, Team Lead of the Naboo Agency

Step 2 : Meeting with Antoine, COO

Step 3 : Meeting with Antonin, EM Manager