Administrative Assistant

Job Details

• Role: Administrative Assistant (Full-Time, Office-Based, Customer-Facing)
• Contract Type: 3 to 6-month contract with the possibility of evolving into a permanent position
• Start Date: August 2026

Role Summary

Bluewater Antibes is looking for an Administrative Assistant to provide full-time administrative and operational support for our Training department during peak season. Please note that this is strictly an office-based role with no remote working options available. Operating in a fast-paced, customer-facing office, the ideal candidate is a quick learner capable of absorbing and adapting to constantly changing information.

Key Responsibilities

• Oversee department travel and accommodation logistics, and assist the Training Manager and on-site Quality Manager in their daily operations.
• Answer all enquiries from clients and potential clients regarding training courses at Bluewater.
• Book students onto courses and verify that all prerequisites and entry criteria are fully met prior to attendance.
• Process and record payments, and issue accurate invoices and credit notes.
• Create and maintain comprehensive class records within the training database.
• Maintain appropriate records to ensure strict compliance with the Quality Management System (QMS) and relevant maritime authorities.
• Prepare all necessary course paperwork and manage the issuance of course certificates.

Requirements & Qualifications

• Languages: fluent in English with a good working knowledge of French.
• Skills: highly computer literate with exceptional attention to detail, strong communication skills, and the ability to take initiative and prioritize daily tasks effectively.
• Industry Experience: previous experience in the yachting or maritime industry is an advantage, though not required.
• Additional Skills: marketing experience would be an added bonus.
• Candidates must hold the legal right to work in France.