Vendor Performance Coordinator (Ruwais project)

Vendor Performance Coordinator Location: Paris, France (Office Based)Project: Ruwais LNGDuration: Until December of 2026Work Schedule: Monday – Friday (Full Time)

Scope of Work:The Vendor Performance Coordinator will manage Vendor Performance activities for assigned Purchase Orders, coordinating with Shop Expeditors and Inspectors to ensure supply conformity with contractual requirements during PO execution. This includes monitoring delivery schedules, manufacturing processes, and quality standards to ensure timely and compliant deliveries.

Main Responsibilities

• Define expediting and inspection levels according to the Criticality Analysis provided by the Project.
• Perform, coordinate and be accountable for all VPM activities including shop expediting and inspection for the assigned Purchase Orders.
• Ensure that the supply complies with contractual requirements throughout the Purchase Order (PO) execution, including adherence to the execution plan, delivery schedule, and manufacturing quality standards.
• Ensure that all required documentation for VPM activities is available in a timely manner and has reached the appropriate maturity level to prevent any disruptions to PO execution.
• Maintain and update the IT‑tools for VPM activities, ensuring and validating the progress of these updates.
• Analyze information and comment documents provided by suppliers, monitor PO execution, and distribute key highlights, risks and concerns identified at the VPM level to the project team.
• Ensure supplier production schedule is properly issued in due time and cover all Vendor activities (engineering with drawings submission dates, sub‑orders and related workshop delivery, manufacturing and assembly, testing, and delivery activities).
• Identify and highlight any potential critical paths/events that might cause any shifting of delivery date, slippage or issues impacting deliveries or quality; perform necessary checks to ascertain the severity of such risk and coordinate the definition of any mitigation program and/or recovery plan.
• Check VPM project deliverables (Pre‑Inspection Meeting report, Pre‑Fabrication Meeting Report, Expediting Report, Inspection Report, Inspection Release Note) before distribution to the project team with key highlights, risks, and concerns identified at the VPM level.
• Ensure timely management of its PO execution steps to prevent any delay; anticipate all VPM key activities and alert in case of potential risk on its PO which might lead to schedule or quality impacts; alert in case of delay or quality issues to VPM Manager and issue alert notice whenever applicable.
• Coach and train other VPM coordinators in a specific topic.
• Contribute to preparation of supplier and Inspection Agencies performance evaluations.
• Manage interfaces with Project, Client and Supplier, as single point of accountability for the relevant Purchase Order, leading the review and resolution of any pending issues that can have an impact on the PO execution.
• Issue assignment requests/POs and requisitions for Shop Expeditors and Inspectors, in collaboration with Resource Management, ensuring strict compliance with project specifications and requirements, and coordinate their activities while effectively communicating relevant findings and results to the Project Team.
• Organize and attend meetings initiated by VPM Management for VPM execution, including Pre‑Inspection and Hand‑Over, led by Inspectors, ensuring prerequisites are met.
• Participate in other discipline or Project meetings to support and facilitate VPM activities.
• Prepare required reports and KPIs for VPM activities to Project and monitor the man‑hours budget assigned on the POs.

Qualifications

• Relevant (Mechanical/Electrical/Instrumentation/Engineering…) Bachelor's Degree as a minimum or Business/Management schools.
• Minimum 15 years of experience in Inspection, Quality, Engineering, Manufacturing, Supplier Development, Supplier Quality and/or Project Management.
• Demonstrated leadership and project management skills in specialty areas (PVHE, Package, Piping/Valves, E&I, Long Lead Items (LLI)…).
• Experience with Material Management Systems (e.g. Smart Material – Intergraph).
• Professional level of spoken and written English.
• Strong collaboration skills and ability to work independently.
• Ability to meet deadlines and handle multiple priorities effectively.
• Problem‑solving skills related to functional area and understanding impact on overall business.
• Good presentation and communication skills at all organizational levels.