Public Tenders and Office Administrator

Beontag is a global business enabler that serves as one of the world’s leading providers of IoT solutions and graphic and label materials. With operations in more than 9 countries and a footprint in over 40 markets, the multinational company offers end-to-end product capabilities for a range of industries and businesses, driving seamless communication between companies, products, and people.

Beontag’s business is underpinned by modern manufacturing facilities, strategic investments, R&D, and a range of highly qualified teams. Furthermore, the multinational is fully committed to enabling positive impacts across the entire value chain. As a member of the UN Global Compact since 2021, Beontag offers its customers a series of increasingly sustainable products while also working towards a diverse and equitable work environment.

Overview

We are looking for a Public Tenders and Office Administration to join Beontag in our Nice office, with a hybrid working model (3 days in the office, 2 days remote).

The role supports public tender activities and handles day‑to‑day office administration. Working closely with the Bid Manager, this position coordinates tender documentation and liaises with internal teams and external partners across several countries.

Most of the work is linked to public tenders for smart ticketing and public transport projects, often involving complex documentation and strict deadlines. The role also includes managing basic office operations for the Nice office.

In this position you will work in a multicultural environment and contribute to large scale projects with public authorities and cities across Europe and beyond.

Responsibilities

• Identify relevant public tenders through platforms, databases, and customer portals.
• Collect, review, and structure tender documentation, ensuring full understanding of requirements and deadlines.
• Coordinate the preparation of administrative, legal, financial, and technical documentation in collaboration with internal teams (Legal, Finance, Technical, HQ teams in Finland, Brazil, Italy and China) and external partners.
• Manage document translations, certifications, notarizations, and embassy‑related formalities when required.
• Compile, review, and submit complete tender proposals via customer portals or official submission channels.
• Ensure secure handling of confidential corporate information and digital signatures.
• Track tender timelines, clarifications, submissions, and award processes (including guarantees and samples when applicable).
• Maintain accurate records of tender activities, outcomes, and competitor information when available.
• Handle general office administration for the Nice office.
• Manage office supplies, service providers (e.g. cleaning), and invoice coordination.
• Act as a local administrative point of contact for internal and external stakeholders.

Qualifications

• Bachelor’s degree in Business Administration, Economics, Law, Communications, or a related field.
• Advanced English and French.
• 1–3 years of experience in a similar role (bid coordination, legal/administrative support, office administration, or work with public tenders). Relevant internships or junior experience will also be considered.
• Interest or initial experience in public tenders, contracts, or legal/administrative documentation.
• Experience working in an international or multicultural environment.
• Good command of digital tools and platforms (document management systems, tender portals, MS Word, Excel, PowerPoint).
• Ability to manage multiple deadlines and coordinate with several stakeholders simultaneously.
• Knowledge of an additional language such as Spanish, Portuguese, Italian, or Greek is considered a differential.