Material Junior Buyer

Job dimensions

Annual value of commitments covered by the job holder: < 5 MUSD

Annual number of contracts reviewed by the job holder: 0Annual Nb of Purchase Orders createdby the Job holder: < 100

Annual Nb of Purchase Orders Lines created by the Job holder: 800-1200

Staff management by the Job Holder:None

Division's general figures:

Annual turnover purchasing: 2 000 to 3 000 MUSD

Number of Purchase Orders /Year: 3000 to 4000

Number of active contracts /Year: 300 to 500

Number of active suppliers: 800

Number of staff in C&P: 90 to 110

Number of staff in TEPA: 1500

Acting Head of LP-PMPT/PM-AC Sce: Yes No

Activities

The job holder liaises with Métier Partners and contributes to the processes and communication of the purchasing activity for his/her product line as described below:

- Provide info on his dossiers for the update of the Procurement Planning;

- Proactively build and maintain relationships with Métier Partners and suppliers in order to establish and maintain a highly effective service.

- Inform requesters during the preparation phase, purchase and commitment follow-up;

- Work in Duet with his/her Product line métier partners;

- Participate to evaluation of suppliers with Métier Partners;

- Use Market intelligence information, Cost Models, target prices, etc;

- Participate to the good use of e-sourcing tools;

- Ensure the reception, management and follow up of purchase orders (PO's) until payment and reception;

- Ensure the input of all necessary purchase data in SAP.

- Report his activities to the Head of service for Material Purchases;

The job holder manages the Purchasing processes

- Receive PRs coming from Métier Partners via the Head of service for Material Purchases;

- Analyze all Purchase Requisitions (PR) expressed by Métier Partners to ensure that adequate material specification (to finalize S.O.W), budget authorizations and relative cost centers have been provided;

- Propose the bidder lists according to the nature of the requests;

- Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, invitations to bid;

- Answer to tenderers'requests for clarification;

- Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions;

- Organize and lead negotiations with suppliers associated with award and performance of POs;

- Issue RTAs in Duet with Métier Partners in charge of the request;

- Establish corresponding contractual documents: purchase orders, etc,

- Ensure the follow-up of purchase orders until complete reception and payment;

·Ensure rapid and correct validation of PO's;

·Ensure reception of acknowledgement of receipt for PO's from suppliers;

·Ensure Suppliers'deliveries on time;

·Follow-up of goods receipt until affiliate's central warehouse;

·Negotiate and solve all changes leading to amendment from Métier Partners or suppliers/contractors;

·Clarify discrepancies between material received and orders, if any with suppliers;

- Ensure the update of the suppliers database and the input of all purchase data in SAP;- Use the e-sourcing tools;

- Prepare and implement the contracts optimization strategy, validate in CC and present to ANPG

The job holder handles the Compliance of the product line activities

- Applies and abides by the company's Contractual and Purchasing Policies and applicable laws and regulations, especially related to ethic and transparency

- Use of the purchasing documents and procedures to comply with the standards of the company and the agreements with the partners;

- Application and respect of the procedures in the tender process;

- Application of TEPA's General Terms and Conditions for purchase of equipments especially as it concerns complex, high value, high risk equipments;

- Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc... are filed in line with the applicable procedures;

- Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.

The Job holder adheres to the H3SE rules

- Set a personal example in adherence to TEPA HSE procedures;

- Raise awareness and provide guidance with regard to the execution of the HSE rules, both for Company Staff and suppliers without detracting from Contractor's legal obligations;

- Be in constant alignment with H3SE Company rules, Procedures, instructions and applicable legislation;

- Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution;

- Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans;

 

Context and environment

The job holder works in a complex and multidisciplinary environment involving many stakeholders (insurance, Legal, Concessionaire, Partners, Head Office, Technical Entities, Finance, HSE, Expediting, Logistics, Suppliers and Compliance). Purchasing is vital to ensure continuity of affiliate's operational and production activities. The job holder establishes and participates to the optimization of the economic performance of the operations conducted in the affiliate by establishing, material contracts and POs to be, at all times in line with company rules, applicable laws and applicable contracts& procurement standards and requirements.

Lack or untimely delivery of materials whatever its value have important production and financial consequences (breakdown, shutdown, loss of production).

TEPA's production : 600 000 Barrels/days

Concessionary : ANPG

Accountabilities

- Manage purchasing processes delivering best quality in time and at the optimal cost for the affiliate

- Successfully prepare and negotiate a broad range of technical and vital material contracts and PO Participate in

the improvement of purchasing practices.

- Mnsure the Métier Partners'requirements satisfaction to avoid any shortages of offshore material.

- Use of TEPA's and TOTAL Group contractual terms;

- Ensure competition and transparency in all purchasing processes.

Qualification / Experience Required

C&P competencies

- Basic Purchasing competencies required

- C&P tools good knowledge required (particularly in SAP and BW)

 

Qualification and background

- Diploma: Bac + 2 or recognized/certified experience equivalence

- international Experience Required: Yes No

- Professional experience : 3 - 5 years in Energy sector with 1 to 3 year exposure in purchases of goods and equipment;

- Personal Abilities: Human Relations, Problem Solving and Planning / organizing / coordinating