HR Assistant

Duties & Responsibilities

• HR Administration
• Manage employee personnel files (creation, updates, filing and archiving)
• Prepare and follow up HR documentation: employment contracts, contract amendments, certificates and attestations
• Monitor probation periods, contract renewals, end‑of‑contract procedures and employee exits
• Track absences (paid leave, RTT, sick leave, special leave)
• Update employee data in HR information systems (HRIS)
• Prepare and centralize payroll inputs and liaise with the payroll provider
• Recruitment & Onboarding
• Support recruitment activities: job posting, CV screening, interview scheduling
• Organize interviews and recruitment logistics. Prepare new hires: pre‑employment formalities, employment contracts, employee files
• Coordinate onboarding activities:
• IT access and equipment requests. Organization of HR onboarding sessions and induction programs
• Follow up on apprentices and interns from an administrative standpoint
• Training & Development
• Administrative follow‑up of training activities (registrations, invitations, attendance sheets)
• Maintain training tracking files and reports
• Support the logistical organization of internal and external training sessions
• HR Support & Employee Relations
• Manage the generic HR mailbox and ensure daily monitoring of incoming requests
• Provide first‑level responses to employees and managers on standard HR topics (HR procedures, leave, payroll, onboarding, documents), in line with internal policies
• Identify requests requiring further analysis or escalation and coordinate with the HR Business Partner accordingly
• Ensure timely, clear and professional communication while maintaining confidentiality
• Answer day‑to‑day HR queries from employees (leave, payroll, benefits, HR procedures)
• Act as a liaison between employees, managers and the HR department. Contribute to internal HR communication (announcements, notices, information campaigns)
• Participate in HR projects and initiatives (employee engagement, internal events, continuous improvement of HR processes)

Summary Of Minimum Qualifications

• Bachelor’s degree (Bac +2 / Bac +3 equivalent) in Human Resources, Business Administration or a related field
• Fluent in English and in French
• Basic knowledge of labor law and HR administration
• Proficiency in office tools (Excel, Word)
• Comfortable with HR information systems or strong learning ability
• Strong organizational skills and attention to detail
• Confidentiality and discretion
• Good interpersonal and customer‑service skills
• Ability to manage multiple priorities