HR Assistant

DUTIES & RESPONSIBILITIES

• HR Administration
  • Manage employee personnel files (creation, updates, filing and archiving)
  • Prepare and follow up HR documentation: employment contracts, contract amendments, certificates and attestations
  • Monitor probation periods, contract renewals, end‑of‑contract procedures and employee exits
  • Track absences (paid leave, RTT, sick leave, special leave)
  • Update employee data in HR information systems (HRIS)
  • Prepare and centralise payroll inputs and liaise with the payroll provider
• Recruitment & Onboarding
  • Support recruitment activities: job posting, CV screening, interview scheduling
  • Organise interviews and recruitment logistics
  • Prepare new hires: pre‑employment formalities, employment contracts, employee files
  • Coordinate onboarding activities: IT access and equipment requests
  • Organise HR onboarding sessions and induction programmes
  • Follow up on apprentices and interns from an administrative standpoint
• Training & Development
  • Administrative follow‑up of training activities (registrations, invitations, attendance sheets)
  • Maintain training tracking files and reports
  • Support the logistical organisation of internal and external training sessions
• HR Support & Employee Relations
  • Manage the generic HR mailbox and ensure daily monitoring of incoming requests
  • Provide first‑level responses to employees and managers on standard HR topics (HR procedures, leave, payroll, onboarding, documents), in line with internal policies
  • Identify requests requiring further analysis or escalation and coordinate with the HR Business Partner accordingly
  • Ensure timely, clear and professional communication while maintaining confidentiality
  • Answer day‑to‑day HR queries from employees (leave, payroll, benefits, HR procedures)
  • Act as a liaison between employees, managers and the HR department
  • Contribute to internal HR communication (announcements, notices, information campaigns)
  • Participate in HR projects and initiatives (employee engagement, internal events, continuous improvement of HR processes)

SUMMARY OF MINIMUM QUALIFICATIONS

• Bachelor’s degree (Bac +2 / Bac +3 equivalent ) in Human Resources, Business Administration or a related field
• Fluent in English and in French
• Basic knowledge of labour law and HR administration
• Proficiency in office tools (Excel, Word)
• Comfortable with HR information systems or strong learning ability
• Strong organisational skills and attention to detail
• Confidentiality and discretion
• Good interpersonal and customer‑service skills
• Ability to manage multiple priorities