HR Administrative Assistant – People Services (Assistant Administratif RH – People Services H/F)

Job Summary

The purpose of this position is to serve as the primary point of contact to process incoming data entry requests.

Essential Duties and Responsibilities

• Conduct data entry, research, analysis, and resolution of issues utilizing the PeopleSoft application and other internal reference materials.
• Review data from completed forms or other documents for accuracy and completeness for entry into the PeopleSoft application. Review audit reports and resolve errors to ensure integrity of information.
• Identify problems with database management policies and procedures, provide input to revisions, and provide direction or assistance to field personnel regarding data requirements and status of paperwork.
• Sort and file all Human Resources/Relations documentation, including the distribution of reports.
• Demonstrate the ability to escalate to other areas of the HR Operations team when appropriate.
• Ensure all policies and procedures are up‑to‑date and provide input for ideas and suggestions to improve workflow processes.
• May train other Data Entry employees.
• Perform other duties as assigned.

Supervisory Responsibilities

No formal supervisory responsibilities in this position.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

Secondary school degree or equivalent completion certificate required. Some post‑secondary education preferred. Minimum of 1 year related experience and/or training preferred but not required.

Certificates and Licenses

None

Communication Skills

• Ability to comprehend and interpret instructions, short correspondence, and memos, and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co‑workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.

Financial Knowledge

Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions.

Reasoning Ability

• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations.
• Requires basic analytical skills.

Other Skills and Abilities

• Intermediate skills with Microsoft Office Suite.
• Experience in PeopleSoft a plus but not required.
• Minimum typing speed of 57+ words per minute with a 95% accuracy rate required.
• Ability to proficiently utilize technology applications.
• Demonstrates team and customer service orientation.

Scope of Responsibility

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short‑term impact to co‑workers and supervisor.