Gestionnaire Administratif et Office Manager

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About CozycozyCozycozy is the only platform that gives you real-time

About CozycozyCozycozy is the only platform that gives you real-time access to all available holiday accommodations . Whether you're searching for a hotel, apartment, hostel, villa, or even a treehouse, our service features over 20 million listings from over 100 booking sites . You will find popular options like Airbnb, Booking.com, Abritel/VRBO and hotels.com, as well as plenty of specialised marketplaces to explore, such as Agriturismo, Gîtes de France, Onefinestay, Belvilla, Sonder, Travelski, and many others.Experiencing rapid growth, we are now present in over 50 countries in 20 languages , with offices in Paris and Budapest . You’ll be part of an international team (with 12 nationalities represented) that’s passionate about travel and innovation. By joining cozycozy, you’ll have the opportunity to make a real impact by helping millions of travelers worldwide find their perfect accommodation!As an Administrative Manager and Office Manager , you will play a key role in the smooth running of our Paris office. Reporting directly to our Administrative and Financial Manager, you will be a pillar of the team , responsible for various administrative, financial and organizational tasks. Your mission: to ensure optimal management of administrative processes, invoicing, payments, recovery, as well as the relationship with our service providers, while working to create a pleasant and productive working environment.Main missions:Administration & Billing

• Manage customer invoicing (via Pennylane), monitor collections and ensure follow-ups if necessary.
• Organize and classify supplier invoices, ensure their entry and the proper execution of payments.
• Participate in monthly closings and social/tax declarations.
• Monitor relations with the accountant and compile the information necessary for the balance sheet.

• Prepare payroll via PayFit (variable elements, absences, leave) and ensure compliance with administrative procedures.
• Manage schedules, monitor leave requests, and support employees in their procedures (onboarding, offboarding).

• Ensure the smooth running of the Paris office: relations with service providers (lease, insurance, services) and purchasing management (supplies, consumables).
• Ensure a pleasant working environment: organize the layout of the space, coordinate team events and propose initiatives to strengthen cohesion.
• Manage the organization of business trips and the reservation of rooms/equipment necessary for meetings.

• Degree in business administration, management or similar field.
• At least 3 years in administrative/financial and/or office management roles, ideally in a start-up or similar environment.

• Proficiency in Google Workspace, Microsoft Office (Excel) and, if possible, PayFit and Pennylane.
• Excellent command of French and English, both spoken and written.
• Organization, rigor and ability to juggle several missions simultaneously.
• Good interpersonal skills, sense of confidentiality and autonomy.

• A stimulating working environment within an international team.
• A strong entrepreneurial culture, with many projects to imagine and manage.
• Office located in the heart of Paris with unlimited coffee/tea, drinks and snacks.
• Alan health insurance and Swile card.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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