Executive Assistant to VP Legal

Company Overview

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life. We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise needs, whether on-premises or in cloud environments. We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited. Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact. See more about our culture on

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our VP Legal in optimizing time, protecting bandwidth, and ensuring seamless operations. This role requires exceptional communication, discretion, and the ability to anticipate needs in a fast‑paced, global environment. The VP Legal operates across multiple time zones and engages with internal and external stakeholders, requiring meticulous coordination and strategic support.

Responsibilities

Time Optimization & Focus Protection

• Filter, prioritize, and prepare materials to protect the VP Legal’s focus on high‑value tasks and strategic initiatives.
• Act as a gatekeeper for meetings, ensuring relevance and alignment with priorities.
• Optimize schedules to balance execution, planning, and reflection time.

Decision‑Making Support

• Clarify urgent matters, highlight key decisions, and ensure the VP Legal is briefed and ready to act.
• Prepare concise briefings, agendas, and follow‑ups for meetings to drive efficiency.

Meeting & Preparation Support

• Ensure meeting agendas are clear, relevant, and action‑oriented.
• Confirm that the VP Legal’s participation is essential and content is decision‑ready.
• Structure “work alone” sessions to maximize productivity and strategic thinking.

Team & Governance Coordination

• Define and implement governance frameworks for the legal team.
• Prepare and lead team meetings, all‑hands, and off‑sites, ensuring alignment and cohesion.
• Establish rituals to maintain information flow and team collaboration, especially as the team scales.

Confidentiality & Professionalism

• Handle sensitive legal and business information with utmost discretion.
• Represent the VP Legal’s office with professionalism, rigor, and a solutions‑driven mindset.

Qualifications

• Proven experience as an Executive Assistant supporting legal, compliance, or C‑suite leaders (VP Legal/General Counsel preferred).
• Exceptional communication skills in English (mandatory); proficiency in French is a plus.
• Highly organized, detail‑oriented, and able to anticipate needs in a dynamic environment.
• Comfortable managing shifting priorities and navigating ambiguity with grace.
• Strong mastery of Google Suite/Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus.
• Proactive problem solver with a positive, can‑do attitude and a focus on ownership.
• Thrives in a startup culture where adaptability and impact are key.

Benefits

• Competitive cash salary and equity.