Executive Assistant

Location : Neuilly-sur-Seine, France

In this highly visible role, you will act as the trusted right hand to the Senior VP Fine Fragrance Experience, operating in a fast‑paced international environment. You will manage a complex agenda, global travel, and senior stakeholder interactions, ensuring flawless execution, discretion, and daily impact.

Your Key Responsibilities

• Direct Support to Management
• Manage the Senior VP Fine Fragrances’ calendar (prioritization, anticipation)
• Assist the BU President during his presence in Paris
• Organize:
  • Internal and external meetings
  • Executive Committee sessions
  • Paris Employee Townhall
  • Update organizational charts
• Provide backup support to the perfumers’ Executive Assistant
• Coordination & Organization
  • Act as the central point of contact between Management and stakeholders
  • Manage business travel (logistics and cost optimization) via company platforms
  • Coordinate onboarding for new hires
  • Organize schedules for visiting Fine Fragrances teams from subsidiaries
• Executive Committee
  • Plan monthly meetings
  • Attend sessions
  • Support execution of decisions
  • Organize seminars (100–150 participants)
• Administrative Management
  • Follow up on invoices and contracts, ensuring compliance with procedures and deadlines
  • Manage Paris perfumers’ memberships
  • Oversee subscriptions to the SFP
  • Handle invitation letters for visa applications

We bring

• Diverse career paths across health, nutrition, and beauty
• Opportunity to impact millions of consumers daily
• A science‑led, innovative environment (biotech, sustainability, creativity)
• Continuous professional growth within an industry leader
• Collaborative and supportive company culture
• Inclusive environment where your voice matters

You bring

• Higher education degree (or equivalent) in a relevant field
• Minimum 15 years of experience supporting Senior Executives or C‑suite leaders in an international environment
• Proven discretion, confidentiality, and integrity