Executive Assistant to the VP Engineering

Requirements

• Bachelor's degree or equivalent experience
• Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast paced environments. Having worked with Tech Leadership is a strong plus
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multitask and manage competing priorities
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite
• Ability to maintain a high level of confidentiality and discretion
• Strong problem-solving skills and the ability to think proactively
• Positive mindset and solution oriented
• Flexibility to work in a fast-paced, ever-changing startup environment
• (Desirable) Have interest for AI
• (Desirable) Have worked in a tech company
• (Desirable) Already worked with a CTO

What the job involves

• We are seeking a highly motivated, organized, and experienced Executive Assistant to support two of our co-founders (Timothée, CTO and Guillaume, Chief of Science) and our Head of Engineering in a fast-paced startup environment
• The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor and confidentiality
• The position is Paris-based
• Manage the CTO, Chief of Science and Head of Engineering’s calendars, including scheduling meetings, appointments, and travel arrangements
• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls
• Prepare and manage documents, presentations, reports, and agendas for meetings
• Coordinate and liaise with staff, clients, and suppliers to organize meetings and events
• Manage and maintain office systems, including filing systems and databases
• Plan and coordinate both domestic and international travel arrangements
• Act as a point of contact among executives, employees, clients, and other external partners
• Handle confidential matters with discretion
• Run projects in collaboration with our office manager (e.g employee events)