Event coordination services

Visit & Facilities Coordinator

Location: Lyon / Solaize (France)

Recruitment End: End of March 2026

Start Date: June 2026

Contract: 2 year – renewable

Industry: Energy / Industrial

Language: French (fluent), English (intermediate)

Keywords Facility Coordination, Event Support, Site Visits, Logistics, On?site Operations, Agenda Management, Meeting Rooms, Visitors Support, Safety Briefings, PPE Management, Sustainability, Internal Communication, Ambassadors Network, Onboarding, Service Providers, Site Cleanliness, Graphic Charter Compliance, Administrative Support, Industrial Site, R&D Environment.

The Role

We are recruiting a Visit & Facilities Coordinator to manage and deliver high?quality visit experiences on an industrial/R&D site. You will prepare, coordinate and accompany visitors, ensure room and site readiness, support daily facility operations, and contribute to internal communication and ambassador network activities.

Key Responsibilities

Before Visits

• Organise agendas, gather requirements, coordinate with internal teams.
• Book rooms, arrange lunches/breaks, manage PPE needs.
• Prepare spaces (screens, flipcharts, furniture) and logistics.

During Visits

• Welcome visitors at the guard post and accompany them throughout.
• Deliver safety instructions and manage PPE.
• Support logistics (taxis, parking, bus coordination).
• Take photos of the visit.

After Visits

• Send satisfaction surveys and thank?you emails with photos.
• Restore rooms and equipment.
• Coordinate with service providers.
• Prepare internal VivaEngage suggestions.

Daily & Side Missions

• Ensure overall cleanliness and report facility improvements.
• Maintain showroom and A0 displays.
• Animate the ambassador community (incl. 2 yearly trainings).
• Support communications during on?site events.
• Manage visit agendas, reporting, onboarding logistics, and internal platforms (Teams channels...).
• Oversee coffee machine service, lecture hall equipment, and provide occasional backup for the work?study student.

Profile

• Experience in event coordination, facility management, or office management.
• Strong organisation, autonomy, and stakeholder coordination.
• Excellent communication and service mindset.
• Comfortable with digital tools and safety/sustainability concepts.

Next Step

Our recruitment team will guide you throughout the hiring process. Even if you do not meet every requirement, we encourage you to apply if the role aligns with your experience and motivation. During the first stage, we will share full project details and answer any questions you may have !!! A bientôt