Employee Administration Specialist, Benefits

Overview

Manage end-to-end administrative processes related to the employee lifecycle (hiring, internal mobility, contract amendments, contract terminations), in strict compliance with local legislation. Oversee daily administrative management of employees across the EMEA scope with a high level of rigor, while providing an accessible, human and high-quality service. Create, maintain and ensure the reliability of employee records in the ERP (Microsoft Dynamics 365); guarantee accuracy, consistency and traceability of data. Organize and coordinate the onboarding journey in coordination with HR teams and managers to ensure smooth integration of new hires. Manage procedures related to residence permits and work authorizations (preparing application packages, support letters for visas and work permits, liaison with authorities). Design, update and analyze dashboards and key metrics (headcount, KPIs, compliance…) to support decision-making. Actively participate in cross-functional HR projects and be proactive in proposing improvements (harmonizing practices, continuous process improvement, digitalization). Contribute actively to employee retention by embodying a visible, proactive, reliable and warm HR presence.

Requirements

• Minimum 5 years of experience in an international environment covering multiple countries and legal frameworks, in a similar or equivalent role.
• Excellent knowledge of standards, practices and legal obligations related to employee administration and benefits across the EMEA region.
• Strong experience with immigration processes (preparing application packages, support letters for visas and work permits, liaison with authorities).
• In-depth knowledge of EMEA employment law and its operational implications.
• Ability to work with a high level of autonomy, prioritize tasks, manage complex issues and propose concrete solutions.
• Capacity to propose innovative, pragmatic, and user-oriented approaches.
• Strong interpersonal skills: ease of communication, service mindset, ability to build lasting relationships of trust and to operate in multicultural environments.
• Travel expected across our various offices (France (Paris and Orléans), United Kingdom, Spain, Dubai…).