EA to MD, Investments

We are searching for an experienced EA to provide support to an MD and the wider office in a private investment firm in Paris. This position requires a polished, proactive professional who thrives in a fast-paced, high-performance environment and is comfortable working with senior stakeholders across international financial markets. This role requires 5 days in office.

The Executive Assistant will act as a trusted partner, ensuring the seamless management of priorities, communications, and operational workflows.

Key Responsibilities

• Manage the complex and constantly evolving schedule across multiple time zones
• Coordinate global travel and arranging high-level meetings
• Prepare briefing materials, presentations, and documentation for investment committees and executive meetings
• Act as a key point of coordination between internal and external stakeholders
• Manage sensitive communications and confidential information with absolute discretion
• Ensure effective follow-up on key actions, projects, and strategic initiatives
• Front of house responsibilities, meeting and greeting clients and visitors
• Ensuring office runs smoothly, liaising with suppliers, ordering supplies and refreshments

Experience required

• Proven experience supporting senior investment professionals in a fast paced and demanding environment
• Background in investment management, private equity, asset management, sovereign wealth, or financial services strongly preferred
• Accustomed to working in a smaller office environment taking responsibility to multiple tasks
• Highly organised with exceptional attention to detail
• Outstanding communication and stakeholder management skills
• Calm under pressure with the ability to anticipate needs and solve problems proactively