Corporate Executive Assistant

Position Summary The Corporate Executive Assistant to the CEO provides high-level administrative and strategic support to the Chief Executive Officer. This role requires exceptional organizational skills, discretion, business acumen, and the ability to manage complex priorities in a fast-paced corporate environment. The Executive Assistant serves as a trusted partner to the CEO, ensuring seamless daily operations and effective executive decision-making support.

Key Responsibilities

Executive Support

• Manage and optimize the CEO’s complex calendar, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Prepare briefing materials, agendas, presentations, and reports for executive meetings.
• Screen and prioritize incoming communications, responding or escalating as appropriate.
• Act as gatekeeper and liaison between the CEO and internal/external stakeholders.

Strategic & Operational Support

• Support strategic initiatives by conducting research, preparing summaries, and tracking action items.
• Coordinate board meetings, executive leadership meetings, and investor communications.
• Draft, edit, and proofread correspondence, speeches, and internal communications.
• Assist with special projects, ensuring timelines and deliverables are met.
• Maintain strict confidentiality of sensitive corporate information.

Relationship & Stakeholder Management

• Build strong relationships with senior leadership, board members, clients, and partners.
• Represent the CEO’s office with professionalism and diplomacy.
• Facilitate cross-functional communication to support alignment and execution of company priorities.

Administrative Excellence

• Maintain organized digital and physical filing systems.
• Process expense reports and oversee budget tracking for the executive office.
• Identify and implement process improvements to enhance executive office efficiency.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• 5–10+ years of experience supporting C-level executives, preferably a CEO.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong project management and organizational skills.
• High emotional intelligence and sound judgment.
• Ability to thrive in a fast-paced, high-pressure corporate environment.
• Absolute discretion and integrity when handling confidential information.
• English and French

Core Competencies

• Strategic Thinking
• Executive Presence
• Problem Solving
• Time & Priority Management
• Attention to Detail
• Proactive Mindset
• Professionalism & Confidentiality Reporting Structure Reports directly to the Chief Executive Officer Location: Paris