Coordinateur(trice) Administratif(ve) de Chantier - CDIC

The Opportunity

• The Project Site Coordinator assists the Site Manager and the site team in all administrative tasks, supporting a structured and well‑organized site office, implementing all approved business and project processes, and enabling site resources to focus on their core competencies.
• The Project Site Coordinator maintains a comprehensive overview of all processes and assets within the office and on site, identifying waste or non–value‑added activities and supporting the optimization of operations within their scope of responsibility.
• The Project Site Coordinator reports hierarchically to the Site Manager during assignment to a specific construction site, and functionally to the Head of C&C Site Support.
• The role of Project Site Coordinator may be combined with the Site Document Controller position and/or the Site Logistic Coordinator position depending on the workload and needs of the project.

How You’ll Make an Impact

• Collect, organize, and administrate progress reports.
• Support the creation of progress, site, project, and management presentations.
• Attend meetings; take and distribute minutes, and track the progress of assigned action items.
• Perform or coordinate site onboarding and provide guidance to new employees arriving to work on the construction site.
• Track site personnel timesheets and working hours; maintain historical records using tables and charts and share with the relevant business departments.
• Maintain an up‑to‑date record of Hitachi personnel present on site.
• Support the site team with various reporting needs as required.
• Implement business processes and collaborate with team members in the continuous improvement of processes and procedures to maximize efficiency and effectiveness.
• Identify and eliminate waste or non–value‑added activities within the area of responsibility.
• Maintain records, databases, filing systems, and archives in both electronic and hard‑copy formats.
• Perform general administrative duties and provide backup support for colleagues in case of sickness, absence, or workload peaks.
• Coordinate or arrange document translation when needed.
• Maintain an updated record of delivery status.
• Send and receive packages and parcels.
• Manage living quarters.
• Manage site vehicles and local transportation.
• Manage site offices and facilities.
• Introduce personnel to administrative processes and site routines.
• Maintain regular, authorized contact with local suppliers and contractors, including housekeeping and security services.
• Control office supplies and ensure availability of visitors’ Personal Protective Equipment (PPE).
• Coordinate travel arrangements for site personnel and visitors in collaboration with home‑office Business Mobility Coordinators, Travel Coordinators, and Project Construction and Commissioning Managers.

Your background

Education; Bac +2 / Bac +3 (equivalent to Associate’s or Bachelor’s level) in Administration, Office Management, Logistics, Project Management, QHSE Support, or Operational Support.

Experience: 2 to 5 years of experience in one or more of the following areas:

• Project coordination / project support
• Site office management
• Logistics and document control
• Support to construction / commissioning / engineering teams
• Experience in construction, energy, EPC, or industrial environment is a strong advantage.

Languages: French and English: Good working level required (interactions with international teams, suppliers, visitors).

More about us

• We offer an inspiring international environment committed to the energy transition.
• We deliver high value‑added projects at the core of major industrial and technological challenges.
• We support your professional development through training, internal mobility, and international opportunities.
• We foster a collaborative and inclusive company culture focused on innovation.
• We provide attractive benefits, including competitive compensation and flexible, hybrid, or remote working options.

Job type Full time

Experience Experienced

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date

Reference number R

About Hitachi Energy

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission‑critical technologies like high‑voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.