Associate Meeting Professional

ASSOCIATE MEETING PROFESSIONAL – PERMANENT POSITION

Based in Sophia-Antipolis, French Riviera

We are looking for an Associate Meeting Professional to integrate our Marketing Division, within the Events team.

MISSIONS

ETSI is looking for an Associate Meeting Professional to support the coordination and operational execution of 3GPP meetings hosted by ETSI. In this role, you will work closely with internal stakeholders, service providers, and the 3GPP Meeting Professional to ensure that all meetings are delivered to the highest standards and aligned with corporate branding and strategic objectives.

This is an exciting opportunity to contribute to the smooth running of technically complex, high‑visibility international meetings.

Under the guidance of the 3GPP Meeting Professional, you will support the full lifecycle of assigned 3GPP meetings hosted by ETSI, including:

• Coordinating the operational execution of the meetings (planning, logistics, administration, onsite support).
• Handling administrative activities related to the organisation of the assigned meetings.
• Maintaining and updating meeting details in the 3GPP portal with accurate and timely information.
• Supporting venue sourcing, service and cost negotiations, and contract review.
• Managing purchase orders and supplier relations for goods and services related to 3GPP meetings.
• Liaising with suppliers (event agencies, hostesses, venues, hotels) to ensure seamless service delivery.
• Coordinating with internal teams such as IT to ensure technical readiness and onsite network support.
• Acting as a key point of contact for delegates, providing pre‑event and onsite guidance.
• Handling on-site management of meetings, ensure correct set‑up and smooth running of the meetings on‑site
• Ensuring meetings comply with service‑level requirements, collecting feedback, producing reports, and following up on improvement actions.
• Collaborating with the Communications team on branding, visual identity, and related messaging as needed.

PROFILE

Candidatures are particularly welcome from candidates having the following profile:

• Bachelor’s degree in marketing, event management, or equivalent
• Previous experience in meeting or event coordination is an asset.
• A results‑driven mindset and enthusiasm for teamwork in an international setting.
• Excellent organisational skills, proficient in logistical coordination and administrative oversight
• Strong communication abilities (both written and verbally) and interpersonal skills
• Ability to liaise effectively with internal teams, partners and suppliers
• Able to work independently and manage multiple deadlines
• Fluency in English (both oral and written)
• Willingness to travel internationally to support onsite events (15%+).

The post will be based at our headquarters located in Sophia-Antipolis, a lung of greenery between Cannes and Nice.

If you want to contribute to sustainable innovation and design tomorrow’s world in a renowned organisation which invests in its employees' well‑being and satisfaction, join ETSI!

All applications (cover letter and CV) must be submitted through our website.