Alternant Ressources Humaines - Formation

Job description

You will be a part of the People team and report to Anne, our HR Director. Our people team is a key pillar to Swan's success and includes HR, Recruitment, and Office Management. Your role will make you the go‑to expert for all training topics within the HR team, owning the full training lifecycle for our ~350 Swanees.

Your mission:

• Training provider management : You will be the primary contact and coordinator for all external training organizations operating at Swan: the language training provider, the management training partner, the mental health and well‑being training provider, the mandatory safety training providers.
• Training planning & engineering : Build and manage the annual training calendar: plan and schedule all sessions; participate in the design of training modules alongside providers and internal facilitators; send all invitations and manage participant communications ahead of each session.
• Quality & satisfaction monitoring : Systematically organize post‑training satisfaction surveys after each session; analyze survey results and continuously improve training quality.
• Reporting & budget : Maintain live, permanent reporting on training activity: number of employees trained, internal vs. external ratio, costs; track the training budget and process all purchase requests when contracting with providers; produce mandatory statutory training reports and prepare CSE presentations.
• Annual training needs analysis (February/March) : Collect and analyze training needs from individual employee performance reviews; facilitate arbitration sessions with managers and HR: validate or reject training requests within the allocated budget; communicate validated training decisions to all employees.
• Year‑round training deployment : Drive the full deployment of the validated annual training plan; serve as the key reference point for all internal trainers (nearly 50% of modules are delivered by internal facilitators); keep all training documentation up to date in the Notion knowledge base, accessible to all Swanees.

Preferred experience

• You are a student in a Master's degree (business school, HR, L&D) and you are looking for at least 1 year of apprenticeship.
• Experience : You have a first internship or project experience in HR or training/L&D.
• Start‑up mode : You enjoy working in a challenging, fast‑paced, target‑driven, and team‑oriented environment.
• Qualities we value for this role : proactive, rigorous, organized, analytical, able to deal with confidential and sensitive data, eager to bring solutions, and willing to learn.
• Our ideal teammate : sociable, skilled, empathetic, and frank. We love to challenge each other, and we leave our egos at the door.
• Good command of Excel, Google Suite.
• Languages : professional proficiency in English and fluent in French.

Perks of being a Swanee

• Meal Vouchers : We provide a meal voucher card to cover your meals on work days.
• Transport : Monthly mobility package for employees. In accordance with the company agreement for sustainable mobilities, you can use your mobility package to pay for alternative commuting modes.
• Holidays : 25 days of paid leave.
• Health insurance : Alan. This is Swan's health and welfare insurance.
• Sports : Thanks to our partnership with Classpass, you can enjoy advantageous discounts on subscriptions. They offer a wide range of sports activities as well as wellness activities, valid in several European cities, as well as online.
• Well-being support : Access to Moka Care for mental health and wellness.
• Offsite : Once a year we gather to reconnect, deep‑dive into big topics, and relax.
• This isn’t a perk, it should be the rule, but Diversity and inclusion are important at Swan. We’re working hard to get better every day.

Equal Opportunity

Swan is committed to providing a caring work environment for all employees, regardless of age, sex, disability, sexual orientation, race, religion, or belief.

When it comes to recruitment, we’re interested in your work experience, skills, and overall personality. Because diversity makes the workplace stronger and is necessary for Swan’s success, we are intensifying efforts to incorporate concrete actions to help us improve in this area.