Administrative Assistant

Administrative Assistant page is loaded## Administrative Assistantlocations: East Bostontime type: Full timeposted on: Posted Yesterdayjob requisition id: R **Thank you for your interest in a career at Neighbor

Health, formerly East Boston Neighborhood Health Center!**As one of the largest community health centers in the country, Neighbor

Health is proud to serve the greater Boston area with a strong commitment to the health and well-being of our patients and communities.

Whether you're a nurse or physician providing direct care, a manager leading dedicated teams, or part of the essential support staff who keep our operations running smoothly — every role at Neighbor

Health is vital. Together, we’re advancing medicine and delivering the best care experience for our patients and community!**Current Employees of** **Neighbor

Health**- Please use our portal to apply for positions.

To learn more about working at Neighbor

Health and our benefits, please visit out our .**Time Type:**Full time**Department:**Employee Health**All Locations:**151 Orleans Street**Position Summary:**The Administrative Assistant supports the daily operations of the Employee Health and Infection Control departments at Neighbor

Health. This role is responsible for administrative coordination, scheduling, communication, and maintaining employee health compliance tracking systems. The position plays a key role in ensuring staff meet required health and safety requirements while supporting smooth day-to-day department operations.

Administrative & Office Support

• Answer and triage department phone calls
• Schedule employee health appointments and maintain calendars
• Coordinate meetings, prepare agendas, and take meeting minutes
• Draft and send routine communications to staff and managers
• Order and maintain office and program supplies

Employee Health Compliance Support

• Maintain tracking systems for employee health requirements (e.g., immunizations, TB screening, N95 fit testing)
• Send reminders and non-compliance notifications to staff
• Follow up with employees and departments to obtain required documentation
• Escalate outstanding compliance issues to leadership

Data Entry & Reporting Support

• Enter and maintain accurate data in spreadsheets and internal systems
• Run standard reports and assist with report preparation
• Support data reconciliation across systems as needed

Program & Department Support

• Assist with coordination of programs such as flu vaccination and fit testing
• Support logistics, scheduling, and tracking of participation
• Prepare materials for meetings, audits, and regulatory activities

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred
• 2–3 years of administrative experience, preferably in healthcare
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office (Excel, Word, Outlook) required
• Ability to handle confidential information with discretion

Pay: starts at $24/hr up to $36/hr based on relevant years of experience.**EEO & Accommodation Statement:**Neighbor

Health is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to or call to let us know the nature of your request**Federal Trade Commission Statement:** According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website. We do not ask or require downloads of any applications, or “apps.” Job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.**E-Verify Program Participation Statement:**Neighbor

Health participates in the Electronic Employment Verification Program, E-Verify. As an E-Verify employer, all prospective employees must complete a background check before beginning employment.

There’s a reason Neighbor

Health (formerly East Boston Neighborhood Health Center) is ranked as one of the **"Top Places to Work"** by The Boston Globe. It's because we're committed to maintaining a supportive and welcoming environment — for both our employees and our patients — that reflects our mission and culture. We are proud to offer benefits that support you inside and outside of work.

We strive to offer a variety of schedules, a diverse and inclusive workforce, and a patient-driven purpose that supports our local community. Additionally, we utilize our Education & Training Institute as a resource for our large employee workforce who seek to broaden their skill base and advance their careers. We hope you consider joining our team!

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