VES Payroll Specialist

Overview

Valeo is a tech global company, designing breakthrough solutions to reinvent mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision is to invent a greener and more secured mobility, with solutions focusing on intuitive driving and reducing CO2 emissions. We are a leader in our businesses and recognized as one of the largest global innovative companies.

Payroll Core Missions

• Records the variable salary and permanent components according to the payroll schedule as well as information transmitted by HR local teams (bonuses, pensions, oppositions, loans, regularizations linked to time & assistance management or to previous payrolls cut-off, etc.).

• Follows the headcount movements with the help of the HR service and registers entry and exit workflows, changes in the employee’s contract (amendment and updates of the employee’s personal file such as bank account number, private and disability insurance, address, children, etc.).

• Coordinates exchanges between HR service and the payroll provider via the provider’s communication tool (ticketing).

• Acts as the Level 2 Support to the HR service concerning employee questions.

• Checks the registered data according to the defined internal processes.

• Provides payroll validation in connection with the site (management controller, financial controller, HR manager) according to LSF standards.

• Performs payroll checks and justifies every data within the framework of the internal VALEO LSF standard.

• Provides accounting reconciliations and transfers of wages, down payments and monthly social contributions (“DSN”).

• Validates the last payroll slip.

• Manages simulations of severance pay.

• Ensures, with the support of the VES Payroll Delivery Manager, the management of asbestos departures, retirement, etc.

• For France only: follows the daily social security benefits (“IJSS”) regularization proposals requested by the health / disability support team, validate and control them in payroll.

• Ensures the classification and conservation of data according to LSF and GPDR standards.

• Applies, within the framework of management, the legal, regulatory and contractual rules.

• Develops summary elements (queries) to control data.

• Contributes to the annual operational campaigns.

• Validates the data communicated by the reporting support team.

• Follows up the files of therapeutic part-time, disability, long disability leave, work accident sickness leave, occupational illness sickness leave, etc.

• Participates in the training of newcomers.

• Participates in the improvement / evolution of the knowledge base.

The Domains

Below are declined according to the specialty(ies) of responsibility (tick the related box(es))

• VES Payroll Specialist Leader

• Leads, trains and assists his/her VES Payrolls Specialist team to guarantee reliable and compliant payroll production for his/her perimeter.

• Informs and advises the VES Payroll Delivery Manager of any event/action related to payroll management of his/her perimeter and, if applicable, to the HR service concerned.

• Manages a payroll portfolio (around 500 payroll slips).

• Actively participates in the management of transversal projects on its perimeter.

• Implements and deploys tools for controlling the payroll process, such as procedures, RACI, etc.

• Organizes team coordination meetings for the VES Payrolls Specialist team and payroll issue reviews, monitoring identified actions, etc.

Sickness Leaves / Social Welfare System

• For France only: Coordinates the daily social security benefits (“IJSS”) subrogation with the service provider and the payroll teams.

• Coordinates communication with sites on actions and reminders to be carried out with employees.

• Compiles and controls the dashboard analysis provided by the payroll service provider, explains discrepancies.

• Monitors compensation for complex cases in connection with the Social security administration.

• Controls the data to be regularized in payroll.

• Provides follow-up to HR managers regarding files to be regularized (salary reversals, losses and profits, etc.).

• Coordinates compliance with the defined monthly schedule.

• Manages quarterly points with the payroll service provider (if needed).

• Updates the monitoring of monthly indicators.

• Follows up every file concerning the social welfare system and reminders of non-reimbursed files.

• Collaborates with the SSC Accounting in the financial reconciliation of the daily social security benefits (“IJSS”).

• Analyzes adjustments from various funds (retirement, social welfare, etc.) and sends elements to the payroll teams for payment.

Reporting

• Is the point of reference for external organizations for the transmission of information and monitoring of payments for group savings plans, employee savings campaigns, annual taxes, etc.

• Is the referent for all VALEO establishments in relation to external organizations and external auditors (SECAFI, etc.).

• Develops monthly or annual surveys and reports in coordination with the payroll service provider (For France: ACEMO, DMMO, DARES, UIMM, GIM, etc.).

• Provides weekly and monthly internal reporting (statements for scenarios and projections for salary evolutions, actuaries, tax packages, gender equality, social reporting, etc.).

• Participates in setting up the reporting team in project mode (harmonization, standardization of reports) under the direction of the team manager.

• Transmits statements to the payroll teams for validation.

International Payroll

• Manages and controls the payrolls of expatriates, inpatriates, seconded workers and employees on local “plus” contracts, in connection with the SSC International Mobility and the payroll provider.

• Updates in the payroll application the contribution bases, the annual compensation, and the validation of payroll slips with the SSC International Mobility.

• Monitors, controls and processes payment of specific contributions (“CFE”, “MSH”, International unemployment insurance, retirement, etc.).

• Analyzes adjustments requested by different funds in collaboration with the SSC Accounting.

• Collaborates with the Division Talent Development on follow-up of files (local “plus” contracts, “VIE”).

• Monitors applications for social security registration of inpatriates in host country and shares information with the SSC International Mobility.

• Declares withholding taxes for non-residents.

• Establishes and monitors the validity of secondment contracts.

• Manages the payroll of employees on international short-term assignments (11 months maximum) not managed by the SSC International Mobility (social coverage, secondment certificates to be established and monitored, etc.).

• Contributes to the reporting and development of the payroll management process for these populations.

• Participates in the implementation of this area as part of the project under the direction of the team manager.

• Is a source of proposals for evolutions related to this field in collaboration with the SSC International Mobility.

Job

VES Payroll Delivery Manager/Specialist

Organization

VES Payroll

Schedule

Full time

Employee Status

Fixed Term (Fixed Term)

Job Type

Undefined term

Job Posting Date

Join Us

• one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development

• a multi-cultural environment that values diversity and international collaboration

• more than 100,000 colleagues in 31 countries, offering opportunities for career growth

• a business highly committed to limiting environmental impact and ranked by Corporate Knights as the number one company in the automotive sector for sustainable development

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