Team Assistant - Chief Digital Marketing Office

Team Assistant

• Chief Digital Marketing Office page is loaded## Team Assistant
• Chief Digital Marketing Officelocations: Paristime type: Full timeposted on: Posted 5 Days Agojob requisition id: JR
• We are looking for a proactive, service-oriented and highly organized **Team Assistant** to support 2 directors and their teams in a dynamic, international environment. The role is reporting to the Global Marketing Capability Director and will also assist the CI director as well as both teams, within the CDMO organization.

This role is key to ensuring smooth day-to-day operations, strong coordination across departments, effective budget follow-up, and the organization of moments of convivialité that foster team engagement and collaboration. You will act as a central point of contact for administrative, logistical and coordination activities while contributing to cross-functional initiatives and projects.**Your key responsibilities :****Day-to-Day Activities Support**

• Organize and coordinate agendas and logistics for large or cross-functional meetings
• Manage directors’ agendas (when requested) by planning and anticipating appointments and meetings to support their priorities and ensure smooth business operations
• Ensure the physical welcome and accompaniment of visitors
• Prepare, organize and coordinate team or directors’ business travels, in full compliance with the company’s Travel & Expenses policy
• Take the lead during the preparation phase of relocations for new team members or moves of existing ones, including administrative and onboarding support in coordination with the relevant Director
• Contribute to cross-functional initiatives led by the Assistants’ Community and proactively collaborate with other assistants on shared initiatives and topics
• Relay relevant corporate news to the team (e.g. group events, CSE activities, etc.)**Budget & Activity Follow-Up**
• Contribute to activity and budget follow-up within the scope of responsibility
• Coordinate with internal and external stakeholders and follow up on outstanding invoices and purchase orders
• Support accounting activities and ensure deadlines are respected
• Create new suppliers in the system
• Create purchase orders (POs) and process invoices
• Consolidate recharge data and coordinate between Finance, Global Teams and Affiliates
• Support team with simple budget tracking
• Manage supplier reminders when required (e.g. missing invoices)
• Act as first point of contact with Accounting for initial queries**Events & Moments of Convivialité**
• Coordinate with Directors on team event formats and, where applicable, coordinate team events (new hires, birthdays, internal events, reminders for events at The Island, etc.)
• Coordinate with other assistants and project managers for teams participation in broader corporate events.**If you recongized yourself in the description below, don't wait to apply !*** **Bac +2** degree* **5+ years’ experience** in a similar role (Executive Assistant / Team Assistant / Operations Assistant)* **Fluent in English and French** (written and spoken)
• Excellent command of **Microsoft Office tools** (Word, Excel, Power

Point, Outlook, Teams)* Strong interest and ability in **Power

Point design and visual presentations** is appreciated

• Knowledge of **Concur** is a plus
• Strong organizational skills, attention to detail and ability to manage multiple priorities
• Service-minded, proactive, reliable and comfortable working in a matrix and international environment**Job Posting End Date:****Target Hire Date****:** **Target End Date**:Pernod Ricard is a worldwide leader in the spirits industry, with consolidated sales of €11.6 Billion in 2024, blending traditional craftsmanship, state-of-the-art brand development, and global distribution technologies. Our comprehensive portfolio of premium brands includes Absolut vodka, Ricard pastis, Ballantine’s, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater gin, Malibu liqueur and Mumm and Perrier-Jouët champagnes.

We are a business with a soul: a company with family values, deeply rooted in our terroirs and legacy. We drive the long-term growth of our brands with full respect for people and the environment, while empowering our 19,500+ employees around the world to be ambassadors of our purposeful, inclusive and responsible culture of authentic conviviality.

Our shared purpose, mission, ambition and culture define who we are and drive our collective success.

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