TÃtris Executive Assistant

Locations: Lisbon, PRT; Madrid, ESP

Time type: posted on Today | Job requisition id: REQ

Responsibilities

• Providing all the necessary support for the CEO & regional executive Directors
• Organizing international travel including meetings, accommodation, and transport arrangements, producing detailed itineraries often of a complex nature
• Responsible for the arrangements and co‑ordination of key executive meetings including location, room bookings, circulation of agenda and pre‑read documents, taking notes of the meetings (where required) and communicating next steps
• Preparing intermediate/advanced PowerPoint presentations when required
• Knowledge about the development and maintenance of SharePoint sites would be an advantage
• Organizing events for the team(s), virtual and in‑person
• Reminding the manager/executive of important tasks and deadlines; follow up with deliverables due from others
• Prepare and process expense reports in a timely manner and in accordance with Companys policy
• Dealing with telephone calls and emails from various stakeholders in a professional manner and escalating any issues
• Drafting documents and correspondence when required, proofreading, design support for executives presentation materials

Experience

• Fluent English skills both written and spoken
• High level of professionalism with at least five years of international corporate experience in a similar role
• Demonstrated competence of working at Executive management level
• Great with organizing appointments and coordination with all the meetings and booking, good follow up skills (on calendar invites and reviews) for multiple executives
• Strong organizational, project management and problem‑solving skills with impeccable multi‑tasking abilities
• Have a great understanding of logistics while traveling around the world, good with time zones
• Ability to work in a team with multi‑stakeholders
• Accuracy and excellent attention to detail
• Capability to proactively manage complex calendars
• Excellent people skills

Skills and Attributes

• Highly adaptable, able to work calmly under pressure
• Ability to work alone (self‑starter) and in a team(s)
• Able to deal with ambiguity; working with limited information
• Able to develop strong relationships and operate effectively in a matrix organisation to support/ get things done
• Strong organisational, planning, and multi‑tasking skills
• Commitment to collaboration and teamwork
• Great verbal and written communication skills
• Team player who works with a Partnership mentality and deals effectively with colleagues and clients
• Intuitive nature and desire to learn and progress
• Understands and appreciates the importance of using discretion
• Uses appropriate judgement when responding to the needs of senior level executives both internally and externally
• Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
• A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken

What You Can Expect From Us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together, and celebrating our success. Our Total Rewards programme reflects our commitment to helping you achieve your career ambitions, recognising your contributions, investing in your well‑being, and providing competitive benefits and pay. We cant wait to see where your ambitions take you at Tétris.

Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our privacy policy. For additional details please see our career site pages for each country. For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Aff... (ETA: EEO statement continues as provided).

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at ...