Strategy & Execution Tools Administrator

Global Strategy Execution Administrator

Enable strategy through disciplined execution, smart tools and effective enablement.

About Pluxee

Pluxee is a global player in employee benefits and engagement, operating in 28 countries, helping companies attract, engage and retain talent through innovative solutions across Meal & Food, Wellbeing, Lifestyle, Reward & Recognition and Public Benefits. Powered by technology and global expertise, Pluxee acts as a trusted partner within a B2B2C ecosystem of clients, consumers and merchants.

Key Responsibilities

1. Project Management Tools Administration
   • Act as super-administrator of the global Project Management tool (currently Monday.com)
   • Manage user access rights in line with governance rules
   • Support harmonisation of boards, workflows and dashboards
   • Develop and maintain execution dashboards and KPIs for global visibility
   • Support integrations with other tools (e.g. Jira, Azure DevOps)
   • Implement automations, templates and smart workflows to improve execution efficiency
   • Provide level‑1 support and guidance to users in HQ and countries
   • Contribute to the evolution roadmap of execution and PM tools
2. Strategy Execution & Portfolio Support
   • Support the definition, maintenance and adoption of project, programme and execution standards aligned with Strategy & Execution frameworks
   • Ensure consistency in:
     • Naming conventions
     • Initiative and project structures
     • Portfolio views and execution reporting
     • Update of the different requirements by sending reminder, chasing stakeholders and checking the quality of the data shared before it is reviewed by the Portfolio Manager
   • Contribute to continuous improvement of execution processes across HQ and countries
   • Document all improvements
   • Use reporting, analytics and AI‑assisted capabilities embedded in tools to support prioritization and monitoring
3. Enablement, Training & Adoption of Project Management Tools
   • Contribute to the design and delivery of training materials and sessions for Project Management tool users and key users in countries
   • Support onboarding of new users and administrators
   • Encourage consistent, value‑driven usage of tools aligned with execution and growth objectives
4. Knowledge Management & Community Support
   • Maintain and continuously improve knowledge repositories related to:
     • Strategy execution and portfolio practices
     • Project Management tools
   • Evolve Knowledge Management practices from static documentation to dynamic, insight‑driven knowledge enablement, inspired by how Knowledge Management roles in consulting, IT service management and customer support have been transformed by AI
   • Ensure documentation is:
     • Structured, standardised and up to date
     • Designed for reuse, discoverability and self‑service, not only for storage
     • Optimised for AI‑powered search, summarisation and contextual recommendations
   • Leverage AI‑enabled capabilities (where available in enterprise tools) to:
     • Improve search relevance and reduce time spent looking for information
     • Generate concise summaries, onboarding guides and FAQs from existing content
     • Identify redundant, outdated or low‑value content and support continuous clean‑up
   • Act as a facilitator of collective knowledge, ensuring that insights from countries, projects and tools usage are captured and made accessible at scale
   • Facilitate and support communities of practice by:
     • Sharing best practices and execution insights
     • Contributing to knowledge‑sharing sessions
     • Promoting efficient, AI‑supported knowledge consumption rather than manual documentation effort
5. Salesforce Licences Administration
   • Ensure governance, usage optimisation and enablement of Salesforce licences
   • Act as a global coordination point for Salesforce licence governance across countries to maintain accurate tracking of:
     • Licences by country, user type and business role
     • Price per licence per country
   • Ensure licence allocation & usage effectiveness, in particular ahead of business review with the provider
   • Monitor and support the licence process with Business stakeholders (including compliance with SLA)
   • Ensure new purchased licence terms are correctly provisioned within Pluxee organisation, including countries (e.g., alignment between Order Forms and volume of licences, licence type, etc.)
   • Ensure continuous improvement of process and workflow
   • Coordinate closely with IT, Group Vendor Management, Country Salesforce administrators and Sales Enablement teams to ensure control of Salesforce licences cost and smooth execution of governance
   • Support development of dashboards and reports on Salesforce licences in collaboration with Group IT team

Profile & Experience

• 3+ years of experience in tools administration, PMO support, business operations or similar roles
• Hands‑on experience with project management tools (Monday.com preferred) and strong capability to build, manipulate and maintain Power BI dashboards
• Initial exposure to CRM administration or Salesforce environments is a strong plus
• Interest in strategy execution, PMO, business performance and sales enablement topics
• Strong analytical mindset; comfortable working with dashboards and data
• Structured, organised and detail‑oriented approach
• Ability to work in a global, multi‑country environment
• Proactive learner, willing to grow into broader execution, PMO or enablement roles
• Fluent in English; French, Spanish or Portuguese are a plus

Location

• This preferred position is HQ, Issy les Moulineaux but can be opened to other Pluxee locations, in Europe

Why Join Pluxee?

• A strong entry‑point role into Strategy & Execution within a global organisation
• Exposure to senior stakeholders, global initiatives and cross‑country execution topics
• A clear development path towards PMO, strategy execution or sales enablement roles
• A collaborative culture that values continuous improvement, learning and innovation