Specialist , Project Manager (f/m/d)

Job Summary

Coordinate project processes and/or activities (or part of a project). At IFF, we make joy through science, creativity, and heart. As a global leader in taste, scent, and nutrition, we combine innovation and expertise to create solutions that delight consumers around the world. We are currently seeking a A Specialist- Project Manager to join our team in Neuilly-sur-Seine and support the successful execution of fragrance development projects for our customers.

Key Responsibilities

• Coordinating multiple fragrance development projects from brief to submission.
• Acting as the primary liaison between customers and internal teams, including Perfumery, Scent Design, Marketing, Laboratory, Production, Customer Service, and Operations.
• Organizing and preparing client meetings, presentations, samples, blotters, submission documents, and supporting materials.
• Providing day‑to‑day support to customers regarding pricing, samples, shipments, technical documentation, and project updates.
• Managing project administration activities, including project creation, submissions, reworks, deadlines, stability requests, pricing updates, and SAP entries.
• Maintaining project records and ensuring accurate documentation throughout the development process.
• Ensuring data integrity across systems and databases, including SAP, Business Warehouse, price lists, sales reporting tools, and fragrance references.
• Supporting regulatory and toxicology activities by coordinating safety documentation, maintenance projects, and compliance‑related updates.
• Ensuring customer portfolios remain aligned with industry regulations and IFF standards.

Qualifications

• 2+ years of experience in the fragrance industry or a related sector.
• Excellent project coordination, prioritization, and multitasking skills.
• Strong interpersonal and communication skills with the ability to collaborate across multiple functions.
• Experience managing several projects simultaneously while meeting challenging deadlines.
• A proactive and solution‑oriented mindset with the ability to work independently and take ownership of deliverables.
• Strong attention to detail and a commitment to data accuracy.
• Proficiency with business systems and tools, ideally including SAP.

How You Stand Out

• Understand the fragrance creation and product development process.
• Demonstrate strong customer service and stakeholder management skills.
• Can effectively balance competing priorities in a dynamic environment.
• Enjoy working across creative, technical, and commercial teams.
• Take initiative and continuously look for opportunities to improve processes and support business objectives.

Why Choose IFF?

At IFF, you will join a collaborative, international, and innovative environment where diversity of thought fuels creativity and growth. We foster a culture of curiosity, teamwork, and continuous learning while offering exciting opportunities to contribute to products enjoyed by millions of consumers worldwide. Join us and help bring inspiring fragrance experiences to life.

Equal Opportunity Employer

IFF is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. We consider all qualified candidates equally and based on merit, without regard to religion, ethnicity, national origin, race, age, veteran status, gender identity or expression, sexual orientation or disability.