Secretaire (H/F)

Service : CHU Hommes Seuls, 27 rue des stations, Lille (possible relocation to Halluin in 2028).

Responsibilities

• Administrative secretariat: email handling, typing, formatting letters, minutes.
• Human‑resources related activities.
• Telephone reception and physical reception.
• Courier shuttle preparation, document filing and archiving.
• Update association documents and prepare user dossiers.
• Maintain dashboards and shared drives.
• Extract statistical data and set up activity monitoring tools.
• Manage supplies inventory and generate purchase orders.
• Coordinate collective planning with the service manager.
• Centralize and follow up team leave requests.
• Ensure mandatory bulletin updates.
• Schedule medical visits and workplace health appointments.
• Draft and manage fixed‑term contracts and amendments.
• Prepare indefinite‑term contract amendments on directive from socio‑educational staff.
• Transmit necessary data to headquarters for personnel file management.
• Follow recruitment procedures and schedule interviews as needed.

Qualifications

• Excellent oral and written communication skills.
• Strong organisational ability, professionalism and discretion.
• Availability, autonomy, and good stress management.
• Reporting and communication skills, relational ease with internal and external stakeholders.
• Initiative, adaptability, observation.
• Advanced proficiency in Microsoft Office and communication tools.
• Minimum two years of experience in a similar role, preferably in the public or associative sector.

Contract

Type : CDI. Part‑time, 17½ hours per week. Daytime work.

Remuneration

• Gross monthly salary: €2 215,22 (12 months).
• Bonuses and CSE benefits applicable.

Additional Information

• Travel: Occasional.
• Employer: Association managing emergency accommodation for men alone and families; 50–99 employees.