Recruitment Administrator

Recruitment Administrator

The Recruitment Administrator provides support to the Hill Robinson Recruitment Team, performing a variety of tasks to support recruitment activities.

Responsibilities

RECRUITMENT

• Act as office receptionist to meet and greet any visitors and potential candidates, complete the initial screening and registration, refer candidate application on to the relevant Recruitment Consultant as required and assist candidates with registering on trackerand manage any issues related to registering.
• Manage the Recruitment Inbox, answer emails, queries and recruitment enquiries.
• Ensure the readiness of the reception area, offices and meeting rooms for each day at the start of business hours. This may require attendance at work prior to the main office start time (officehours ).
• Produce basic recruitment activity updates and maintain accurate records of candidate interactions.
• Assist with job postings to relevant sites/database, regularly updating and reviewing current jobs and applicants.
• Review and screen CVs and applications, ensuring company selection criteria is adhered to and that only suitable candidates are filtered through to the interview stage.
• Manage the recruitment database. Responsible for its growth and development including the adding candidate files and removing obsolete data.
• Assist with preparing CV’s for presentation to clients.
• Assist with video interviewing prepare interviews; invite candidates, prepare links for presentation.
• Liaise with Recruitment Consultants to assist with reference checking; licence verification and background checks as requested.
• Provide assistance to candidates across all platforms.
• Prepare and deliver collective presentations twice per week to approximately ten Junior Crew from March until June covering topics such as ‘Introduction to Yachting’, CV tips, dock walking guidance etc.
• Assist with any ad-hoc projects and administrative tasks as and when required.
• Support the Recruitment Team in preparing and ordering goods for marketing campaigns.
• Handle all recruitment related correspondence, in line with company procedures.
• Attend all relevant Recruitment Team meetings, provide input and act as secretary to produce any minutes and distribute actions arising.

APPLICANT TRACKING SYSTEM

• Coordinate all Applicant Tracking System support issues, liaising directly with the various internal and external support centres.
• Coordinate all recruitment website support issues, liaising directly with our website developer and dailywebsite assistance. Including the backend management of the website.

GENERAL

• Create and maintain internal support tools/materials, as required, e.g. worldwide maritime training centre list.
• Assist the Recruiters in maintaining the Talent Pool.
• General reception duties and maintenance of office environment as required.
• Manning of the recruitment telephone line.
• Attend events/shows, as required.
• Support Crew Services in Antibes as and when required subject to fulfilling Recruitment priorities.

Liaise with all other departments in Hill RobinsonPerson, skills,and knowledge Specification

• Full command of the English language including written and verbal along with working knowledge of
• French (+ other languages highly advantageous)
• Previous yachting/maritime experience advantageous
• Excellent organisational and time management skills
• Proficiency with Microsoft 365 programs and database navigation
• Confident and outgoing manner
• Excellent team player
• Ability to multi-task
• Customer focused, ensuring both internal and external customer experience is faultless

It is our expectation that the post holder upholds, demonstrates and lives up to our company values and works diligently towards our strategic goals and objectives, underpinned by our 5 pillars (Sustainable Growth, Business Efficiency, Trusted Partner, Culture and Environment, Social &Governance) and that they do so with integrity and professionalism.