Purchasing Specialist

For one of our clients, we are looking for a Purchasing Specialist

You will procure Project materials/services (Incorporables or Installation aids) as allocated by the Project SCM Manager and ensure the complete & timely delivery of the material & equipment in line with the project requirements, give alarm to all delay & propose recovery plans, ensure the application of the SCM processes, ensure that the expediting and inspection records are kept up to date.

Reporting line: You report to the Project SCM Manager and interface with the SCM team, package managers, project engineering, the QC engineer, document controllers and transit agents.

Role overview

To run end-to-end project procurement for allocated packages - from bidder list and RFQ through negotiation, award, expediting and delivery - safeguarding cost, schedule and quality and acting as the supplier single point of contact.

Key responsibilities

Sourcing and award

• Propose the bidders list from approved supplier lists and the project SCM strategy. Issue RFQs via SAP Ariba and perform commercial, contractual and schedule evaluation of bids, incorporating engineering and HSE input.
• Negotiate commercially, prepare the Supplier Commitment Approval, and create and obtain approval of purchase requisitions and orders in SAP.

Expediting and quality

• Lead vendor kick-off meetings and expedite supplier documentation through the Supplier Documentation Register.
• Coordinate inspections with the QC engineer and client per the ITP, ensuring inspection reports are reviewed, agreed and logged.
• Follow up manufacturing progress, flag any delay early and prepare recovery plans.

Delivery and close-out

• Process change orders and manage supplier data books, shipment documentation and transit agent interfaces.
• Ensure delivery on time, cost and quality, triggering release notes and material receipt in SAP.
• Check supplier invoices and final accounts, obtain close-out certificates and complete supplier performance evaluations.
• Bid summaries, recommendations and Supplier Commitment Approvals completed for award.
• Purchase requisitions and orders raised and approved in SAP.
• Supplier documentation, inspections and data books expedited and approved.
• Materials and services delivered on time, cost and quality, with close-out certificates obtained.

Requirements

• Degree in supply chain, procurement, engineering or business, or equivalent experience.
• Project procurement / buying experience in an EPCI, energy or industrial project environment.
• Full RFQ-to-PO cycle: bidder lists, bid evaluation, negotiation, Supplier Commitment Approval, PR / PO.
• Expediting, supplier documentation (SDR) and inspection coordination with QC.
• Commercial and contractual analysis and supplier negotiation.

Nice-to-have:

• Subsea or offshore oil and gas project supply chain experience.
• SAP and SAP Ariba.
• SCM processes, expediting and logistics.
• Strong negotiation and supplier relationship management.
• Rigorous, deadline-driven coordination across QC, engineering and logistics.