Project & Operations Manager

About the position

We are seeking an experienced Project & Operations Manager reporting to our Events Director to support our event activities and help manage the team’s day‑to‑day operations.

Responsibilities

• Creating and organizing events and projects of all scales, lead project teams and follow a 360‑degree organization approach, including leadership of complex, multi‑stakeholder events.
• Supporting existing events: support the team during & before the event with communications, onsite logistics, manage onsite schedules & providers.
• Handling the team processes, budgets and relationship with admin team at local and group level (HR, Finance).
• Lead weekly individual check‑ins and coordinate project and team meetings.
• Developing and running new or existing events including:
• Coordination of the content & support the conference program management.
• Follow‑up on sales (liaise with the sales team to support with the sales documents, follow the objectives on Salesforce, capacity to prepare proposals and manage the client when the event involves a co‑organizer or a customer).
• Management of all logistics (venue, F&B, registration platform).
• Work collaboratively with other functions including Sales, Content and Operations to provide updates on production status.
• Coordination support on the identification of target audience & potential guests/attendees, logistic support on invitations and confirmations.
• Coordination with communication team for communication plan and promotional material when needed.

Your Profile

Qualification & experience requested

• Master’s degree or equivalent in Marketing, Communications, Economics.
• Minimum 8 years’ experience organizing international conferences, congresses, forums, dealing with public (institutions) and private stakeholders.

• Proven track record with international conferences, congresses, forums, and association events, preferably in agency settings.
• Strategic problem‑solver who excels in high‑pressure environments.
• Strong organizational skills and knowledge of digital tools (MS Office, Monday, Salesforce, Swapcard, Adobe Suite is a plus).
• Team and suppliers management.
• Languages: fluency in English is mandatory (spoken and written). Knowledge of French and additional languages is a plus.

• Personal skills:
• Ability to work effectively in an international and multicultural environment.
• Highly organized, autonomous, and proactive.
• Adaptable, flexible, and capable of managing changing priorities.
• Strong interpersonal and stakeholder management skills.
• Team player with a collaborative mindset.
• Ability to work under pressure.
• Committed to delivering high‑quality results and maintaining attention to detail.

What

• Profit‑sharing bonus.
• Bonus based on performance.
• Remote work: 2 days/week.
• Meal vouchers: €11 / working day.

Additional benefits:

• Learning opportunities in a dynamic team with an outstanding network of sector experts.
• International work environment.
• Intellectual challenges paired with work‑life balance and limited travel.