Project Manager Back office - Onshore wind farm

Overview

Job purpose: The PM Backoffice is, next to the PM, the central contact person for the involved Project parties. The PM Back Office is involved since the Project is handed over from the Sales Dep. until it is handed over to the Service Dep.

Key responsibilities

Supports the Project Manager and team in managing site rentals and services. Responsible for the administrative organization around the Project, including tracking of open tasks and preparation of requests to trigger Project-related Purchase Orders. Handles Project-related communication with Suppliers and represents the first point of contact for Site personnel. Acts as interface with Project PM, Project CPM and Administration.

Tasks

Note: The following tasks are grouped by project phase.

Tasks (During preparation phase)

• Creation and distribution of the Site Map
• Setting up of the construction site (site services - security, sanitary, waste, containers, internet connection, communications, team devices etc.), including…
• Creating and Preparing Requisition Notes
• Creating and Preparing Purchase Order
• Contacting Service Providers, Suppliers
• Search for new Suppliers
• Evaluation and comparison of quotations
• Creation of the project's contacts list including all involved team members, customer contacts, suppliers
• Prepare emande agrment: request documents and store into the sharepoint
• Order: chemical container + shelf + dangerous waste + waste container (with support of HSE)
• Order the construction/signs panels / site map (but must be prepared by Site Team)

Tasks (During construction phase)

• Update the project organization chart
• Creation of vendor, supplier, service provider accounts within the systems (only in case the Sourcing or Procurement departments have not taken care of)
• Keep Project Purchase Requisition Purchase Order trackers updated
• Monitoring PO capacity and manage subsequent increase if needed
• Follow-up of Site expense in coordination with the Commercial Project Manager

Tasks (During Handover phase)

• Accompany the handover process "HO PM to Service" by collecting, sorting, completing and sending the needed documents
• Collection of documents needed for CE-conformity

Experience and qualifications

• At least 3 years of professional experience in office organization, supply chain and/or procurement
• Experience in working within the wind industry, similar sectors (e.g. renewable energies, OEM) or construction environments is considered a plus
• Proficient in written and spoken French and English (at least B2 is required)
• Strong computer skills, MS-Office
• SAP knowledge is considered a plus

Other soft skills

• Excellent communication skills combined with intercultural competence
• Quick comprehension of complex tasks and ability to prioritise
• Strong organisational skills
• Assertiveness
• Team player with strong interpersonal skills
• Self-goal and customer-oriented person with entrepreneurial thinking
• Effectiveness
• Problem solving and expediting approach
• Able to use independent judgment in carrying out routine responsibilities, working with minimum supervision
• Proactiveness in handling new topics
• Flexibility
• Availability to travel in Country and abroad.

Application information

If interested and suitable or would like further information regarding this position, please respond directly to Dionne Tricker at EWI with an updated CV to .

ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.