Port Coordinator (W/M/X) / Orient Express Sailing Yachts

About Orient Express

Artisan of travel since 1883, Orient Express sublimates the art of travel with its luxury trains, hotels, and sailing yachts. The brand has launched Orient Express La Minerva in Rome, with future openings planned at Orient Express Venezia and other ventures. Orient Express is part of Accor Group’s leading collection of luxury brands, with a strategic partnership with LVMH to accelerate development. Follow the journey at @orientexpress on Instagram or visit the website at

About Orient Express Sailing Yachts

140 years after the launch of its first luxury trains, the Orient Express legend continues with the launch of the world\'s largest sailing ships, the Orient Express Corinthian.

Job Description

Reporting to the VP Itinerary Planning, the Port Coordinator is responsible for supporting the preparation, coordination, and execution of marine and port coordination across the Orient Express Sailing Yachts fleet. He/she/they ensures safe, efficient, and compliant voyage and port coordination that reflects the brand’s standards of excellence and guest experience.

Main Responsibilities

Voyage & Port Planning

• Support itinerary preparation, verification of nautical, technical and operational feasibility, including route analysis and port analysis.
• Support and/or communicate itinerary changes and itinerary information effectively to shore side and shipboard partners.
• Manage Port Agency relationships.
• Update Itinerary, Port & Agent and Pre-Arrival information, Port Costs in all IT systems (MXP).
• Create routes for onboard team.
• Integrate all port infrastructure, facilities and information as well as vessel details into IT Systems.

Port Operations & Budget Management

• Prepare port call documentation, berth requests, and coordination with local agents.
• Communicate and negotiate best possible options for vessels (alongside or anchoring) as well as port costs.

Liaison & Coordination

• Serve as the operational interface between ships, port agents, and the company’s shore teams.
• Ensure proper follow-up of port calls, including operational reports and post-call evaluations.

Operational Performance & Optimization

• Prepare efficiency indicators and monthly cost and port analyses.
• Identify and suggest improvements to voyage planning, ports and budget.
• Set up the implementation of digital tools for voyage monitoring and port coordination.

Qualifications

• Solid understanding of port operations, voyage planning, and marine logistics; seagoing experience on cruise or passenger vessels preferred.
• Familiarity with international maritime and port regulations.
• Proficiency in IT, ship tracking or navigation software (MXP knowledge mandatory).
• Advanced proficiency in Excel, data analysis; complex spreadsheets; budget tracking.
• Strong expertise in cost control and budget management.
• Excellent negotiation skills, particularly with partners and suppliers.
• Proven negotiation and coordination skills.
• Excellent worldwide geographical knowledge.
• Analytical and financial acumen.
• Fluent English (written and spoken).

Education & Experience

• Certificate of Competency as Officer of the Watch (OOW) or equivalent maritime qualification.
• Prior professional experience as Deck Officer on board cruise vessels or in shore-based marine operations.
• Experience in an operational, administrative, or technical shore-based role within a shipping company is an advantage.

Additional Information

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