Personal Assistant

Overview

Position: Legal PA

Location: Paris

Salary: Up to 52,000 Euros

Role overview: A leading international law firm is seeking an experienced Legal PA to join their Paris office.

Responsibilities

• Providing proactive administrative support to partners and lawyers, including complex diary management, inbox management and forward planning.
• Coordinating domestic and international travel, preparing itineraries and managing all associated logistics.
• Organising internal and external meetings, ensuring all documentation, facilities and client requirements are prepared in advance.
• Supporting business development activities, including CRM updates, pitch and proposal submissions, client events and marketing initiatives.
• Assisting with billing and financial administration, including month-end billing, monitoring work in progress, matter balances and supporting working capital management.
• Supporting matter opening processes, including conflict checks, client due diligence (CDD/KYC), matter creation and engagement documentation.
• Preparing engagement letters, fee arrangements and matter documentation, ensuring appropriate rates are applied.
• Managing document production, formatting, amendments and presentation materials where required.
• Coordinating file closure, archiving and records management in accordance with firm policies.
• Supporting the day-to-day operation of the Paris office, including visitor management, reception coordination, office administration, supplier liaison and internal events.
• Assisting with local compliance requirements, including monitoring corporate licences and employee visa documentation where applicable.
• Providing support and cover for colleagues across the Business Support team during periods of absence.
• Ensuring compliance with the firm's risk management, information security and regulatory policies, while completing all mandatory training requirements.