Payroll & Accounts Payable Administrative Assistant

Job Title and Summary

Accepting applicants for a PAYROLL & ACCOUNTS PAYABLE ADMINISTRATIVE ASSISTANT with the City’s Public Works Department. Applications are available at the Human Resources Department or online at

General Information

Department: Public Works

Barg. Unit: Maine Service Employees Association (MSEA)

Status: Full-Time, 40 hours/week

Grade: 14 ($22.03-$24.82/hour, based on experience. Contract currently under negotiation)

Schedule: Monday-Friday, Days (7:00am-3:00pm)

Work Activities

Responsible for processing and auditing daily and weekly payroll for Public Works employees, maintaining payroll, seniority, training, and contractual records, and ensuring compliance with applicable bargaining agreements. Processes invoices, reconciles vendor statements, tracks materials and purchase orders, and maintains fuel, vehicle maintenance, and billing records. Assists with accident and workers’ compensation reporting and prepares reports using various computerized systems. The position requires strong attention to detail, accuracy, confidentiality, and the ability to manage multiple priorities and deadlines in a fast-paced, high-stress environment.

Education and Experience

High school diploma or equivalent required, associate’s degree preferred, Multiple years of relevant payroll, accounting, administrative, or municipal experience is preferred .

Job Details and Posting Information

Category: Administrative Support

Status: Open

Posted: August 17, 2026 2:30 PM

Closing: August 31, 2026 4:00 PM

Application deadline: August 30th, 2026

Only interviewed candidates will be notified. Prospective candidates MUST submit all required documents at time of application. Incomplete position inquiries, including those without accurate contact information, will be rejected.