On-Site Logistics Lead (6-Month Contract)

Logistics Coordinator - (Temporary Contract – 6 Months)

The Logistics Coordinator is responsible for managing and coordinating all fair‑side logistics operations in collaboration with Art Basel teams, RMN intendants and suppliers, and external partners. The role ensures the smooth planning and execution of move‑in, show days, and move‑out activities, with a strong focus on Art Fair Handling (AFH), supplier coordination, and on‑site operational support.

This position acts as a central coordination hub, ensuring all logistical processes are clearly communicated, properly scheduled, and executed in line with Art Basel standards and RMN regulations. The role requires a high level of responsiveness, organization, and hands‑on support on site.

Your Responsibilities

• Update the AFH manual and delivery regulations and share them with Art Freight Handlers.
• Distribute documentation and collect required confirmations from galleries.
• Coordinate and manage slot requests for move‑in, rehanging, and move‑out.
• Support phasing development together with relevant stakeholders.
• Manage high‑volume communication via dedicated inboxes, calls, and messaging.
• Oversee operational elements such as exit labels and lifting processes (Scalès).
• Coordinate emergency procedures with AFH stakeholders.
• Coordinate key suppliers including catering, IT, and lift operators.
• Support operational planning in collaboration with the Senior Operations Manager.
• Lead daily briefings and monitor supplier performance.
• Manage additional operational requests linked to events and exhibitors.
• Coordinate logistics such as access, storage areas, and loading schedules.
• Handle PO creation and follow‑up on quotes and invoicing.

On‑Site Operations & Floor Management

• Coordinate and support floor operations during move‑in, show days, and move‑out.
• Coordinate handler teams, including planning, task allocation, and supervision.
• Support operational needs such as furniture placement, storage, water distribution, and event setups.

Program & Event Support

• Support public program logistics.
• Assist with artwork delivery and installation logistics.
• Coordinate operational zones such as food court installations and shared spaces.

Planning, Compliance & Coordination

• Maintain supplier lists and ensure compliance with site regulations.
• Support safety planning, including medical setup and worker safety coordination.
• Facilitate coordination with other organizers where relevant.

Your Profile

• Bachelor’s degree or equivalent in logistics, event management, operations, or a related field.
• 5+ years of experience in logistics coordination.
• Proven experience in exhibition, event logistics, or venue operations.
• Strong communication and stakeholder coordination skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office.
• Ability to problem‑solve in fast‑paced, on‑site environments.
• Experience coordinating suppliers or service providers.
• Familiarity with planning and scheduling processes.
• Basic technical understanding of event infrastructure.
• Proactive, hands‑on, and detail‑oriented approach.
• Ability to work collaboratively with internal and external stakeholders.