Office & Ship Administrator

Summary of the Responsibility and Accountability:

• Provide day-to-day office administrative support
• Handle incoming and outgoing mail, post, and courier shipments
• Maintain office supply inventory and coordinate refill when needed
• Follow up on required paperwork to support compliance with legal and company requirements
• Maintain records of licenses, permits, insurance, and other key administrative documents for office & ship
• Monitor and follow up on contract expiry dates for office and ship operational services, such as the copy machine, insurance, and similar agreements
• Support VAT administration and related documentation requirements
• Closing of customs docs, declaration of beverage and calculating excise and duties – after each loading
• Coordinate service and maintenance follow-up for office equipment and related services
• Perform other tasks as advised by Supervisor

The selected candidate should possess:

• Candidates must already possess the legal right to work in France
• Demonstration of company values, particularly open and courageous communication and risk taking
• Fluency in French & English (both written and verbal)
• Attention to details and accuracy
• Flexible, outgoing, and resourceful self-starter who can work both in a team and independently
• Ability to organize work, prioritize and meet deadlines
• Proficient in Microsoft Office tools
• Proven effectiveness communicating across cultures

Qualifications

Skills

Required

French

Expert

Behaviors

Preferred

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well