Office Manager - Luxury Beauty House

OFFICE MANAGER

Paris, Office Based Mon - Fri

10% Annual Bonus

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Role Description The Office Manager – Luxury Beauty House will oversee the smooth day-to-day operation of a high-end beauty environment in the Greater Paris Metropolitan Region. This full-time, on-site role includes managing office administration, coordinating schedules and meetings, and maintaining office supplies and equipment. The Office Manager will serve as a key point of contact for internal teams and visitors, ensuring a welcoming, professional atmosphere consistent with a luxury brand. Responsibilities include handling incoming communications, supporting senior leadership with administrative tasks, organizing events or appointments, and liaising with external partners and service providers. The role also involves monitoring office processes, identifying opportunities to improve efficiency, and upholding brand standards in all customer-facing interactions.

Key responsibilities:

Office operations

• Manage day-to-day office logistics: supplies, equipment, cleaning, repairs, IT vendor

coordination.

• Coordinate with building management on facilities issues.

• Manage relationships with office-related suppliers (telecom, cleaning, office supplies,

catering, couriers) — onboarding, contracts, invoices.

• Front-of-house: visitor reception, meeting room setup, hospitality for clients and

partners.

Administrative & HR support

• Process expense reports, invoices, and basic accounting admin in coordination with

finance.

• Support HR admin: onboarding logistics for new hires (equipment, badges, paperwork),

maintain HR files, coordinate with payroll provider.

• Coordinate business travel and accommodation bookings for the Paris team.

• Manage office calendars, all-hands logistics, internal events.

Executive support

• Light executive support for C-Suite (calendar, travel,

expense management).

• Coordinate visiting NYC team logistics (Giovanna and other AROS Group leadership

when in Paris).

Ideal Profile:

• 3+ years experience in office management, executive assistance, or administrative

roles — ideally in luxury, fashion, or a fast-paced SME environment.

• BTS, BUT, or Bachelor's in administrative management, business, or related.

• Fluent French + good working English (mandatory — regular interaction with NYC team).

• Organized, proactive, discreet, comfortable being the operational glue of an office. xuezdbg

• Comfortable with standard tools (Microsoft 365, Google Workspace, basic accounting

tools).