Office Administrator

Summary

NBC Paris is seeking an Office/HR Administrator to support the day‑to‑day operations of its Paris office. This role is responsible for ensuring the smooth running of office activities, coordinating meetings and events, supporting governance processes, and providing administrative assistance to the Paris team. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a dynamic international environment.

Key Responsibilities

Office & Administrative Support

• Coordinate recruitment processes, onboarding activities, and the internship process.
• Coordinate meetings, calendars, and logistics for the team.
• Book travel arrangements, including flights, accommodation, and transportation.
• Process invoices and payments in accordance with internal procedures.
• Order and manage office supplies to ensure the office is appropriately stocked.
• Greet visitors and ensure a professional and welcoming front‑of‑office experience.
• Act as the main point of contact with the building management team.
• Be responsible for health and safety coordination for the Paris office.
• Manage the Paris office LinkedIn page, including posting updates and supporting employer branding content.
• Provide general administrative support and assist with ad hoc projects.

HR Administration

• Coordinate recruitment processes, onboarding activities, and the internship process.
• Manage day‑to‑day HR administration for the Paris office, including employee records and routine HR processes.
• Support the administration of employee benefits and act as a point of contact for related queries.
• Monitor and manage absences, ensuring appropriate follow‑up and record keeping.
• Organize occupational health and medical visits as required.
• Act as a point of contact for visa matters and social security affiliation when needed, liaising with employees, internal stakeholders, and external providers.
• Coordinate recurring HR reviews and processes, including career development interviews, forfait jours interviews, and other required employee reviews.

Events & Corporate Hospitality

• Coordinate the firm's participation in events such as the annual Euromoney Conference.
• Organize client and team dinners, meetings, and corporate events.
• Manage registrations, vendors, venues, and event logistics.

Governance & Board Support

• Assist with the preparation and coordination of Paris Board meetings.
• Collate board packs, presentations, and supporting documentation.
• Support governance committees, including scheduling meetings and tracking actions.
• Take and distribute minutes for the Risk Steering Committee.

Qualifications & Competencies

• Previous experience in office administration, executive support, or a similar role.
• Strong organizational skills and attention to detail.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities and work independently.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Fluency in French and English.
• High level of professionalism, discretion, and confidentiality.

What NBC Paris has to offer

NBC Paris offers competitive working conditions, a comprehensive benefits package, and a dynamic, international work environment.

We are committed to providing an open, respectful, and inclusive workplace where all employees can contribute and develop their potential. We believe that employee well‑being, engagement, and organisational performance go hand in hand.

At NBC Paris, working together is built on trust, collaboration, and a shared commitment to having a positive impact on people’s lives.

We are committed to an accessible and inclusive recruitment process. If you require any accommodation during the recruitment process, please let us know during your first conversations with us.

All personal data received from applicants will be processed in accordance with applicable GDPR and data protection requirements.