Multi-skilled Administrative Secretary (F/H)

Multi-skilled Administrative Secretary (F/H)

Job characteristics

Join our team in the Management Department! As the administrative right-hand man, you will play a central role in the smooth running of the HPSC. This is the job for you if you enjoy multi-skilling, human contact and juggling administrative rigour with a warm welcome.

Reporting to the Management Department, your tasks will revolve around four major pillars:

• Dissemination of on-call information to practitioners and partners.
• Management of contracts, signatures and administrative support during their integration.
• Rigorous maintenance of the HPSC’s internal and external directory.

2. Secretariat & Internal Communications

• Reception of visitors on the 3rd floor and occasional assistance at the general reception desk.
• Complete mail management (sorting, franking) and updating of compulsory notices.
• Writing notes, managing diaries and communicating menus to departments and patients.
• Preparation and dispatch of files in accordance with regulatory standards.
• Administrative follow-up, archiving and traceability, particularly for immunovigilance.
• Handling incoming calls and making appointments for consultations.

4. Accounting support

• Pre-allocation of invoices and expenses by cost centre.

Your training & experience

• You have aBac to Bac+2 in secretarial work (SAMS, BTS SAM, Bac Pro AGOrA).
• Significant experience in medical or administrative secretarial work may compensate for the lack of a specific diploma.

Your technical skills

• Essential knowledge of the Office pack (Word, Excel, Outlook ).
• In-depth knowledge ofconfidentiality (Medical confidentiality / RGPD).
• Ability to perform a simple accounting breakdown.
• A versatile job where no two days are alike.
• A demanding but rewarding working environment at the heart of the healthcare sector.