Meetings & Events Coordinator

Key Responsibilities:

• Provide consistent operations per EMEA M&E Services playbook standards
• Coordinate onsite events with clear, efficient operational processes
• Set up meeting/events spaces (furniture, catering, office supplies)
• Refresh meeting rooms as needed (beverages, clear dishes)
• Check all spaces prior to events
• Check deliveries accuracy and action if needed
• Install signage on community boards
• Use operational tools (GCalendar, ticketing system)

Key Responsibilities:

Onsite Events Support – Ground Operations

• Provide consistent operations per EMEA M&E Services playbook standards
• Coordinate onsite events with clear, efficient operational processes
• Set up meeting/events spaces (furniture, catering, office supplies)
• Refresh meeting rooms as needed (beverages, clear dishes)
• Check all spaces prior to events
• Check deliveries accuracy and action if needed
• Escort event suppliers (catering, technical, décor)
• Install signage on community boards
• Use operational tools (GCalendar, ticketing system)

Event Administration & Planning

• Ensure all meeting & events requests are answered within SLA timeframe
• Serve as main point of contact for event organizers and suppliers during planning
• Hold meetings as required for planning and provide information to event owners
• Support administration, organization, and planning for REWS-managed meetings
• Liaise with suppliers to provide quotes and ensure interventions execute as planned
• Manage event administration and organization
• Undertake regular stock control audits (furniture, equipment, utensils)
• Place orders and track deliveries in timely manner

Compliance & Safety

• Adhere to SFDC Health & Safety and Security regulations for every event
• Execute SFDC Building fire/emergency evacuation practices
• Escalate issues and challenges to Senior Coordinator in timely manner

Daily Operations

• Participate in daily/weekly/monthly meetings and check-ins with operations stakeholders (GSAs, SIC, Janitorial, Meeting Services)
• Communicate daily with REWS Hospitality & Events team
• Suggest improvements for customer experience
• Provide flexible approach to changing working hours per business needs
• Perform ad hoc duties to meet business needs

Key Relationships:

• Lead Coordinator Hospitality & Events
• Meeting & Events Senior Coordinator
• GSAs, SIC, Janitorial teams
• Event organizers and suppliers
• IT, Corporate Security, Executive Assistants, Marketing

Skills And Experience

Languages:

• Fluent in French and English (written and verbal), with the ability to communicate effectively with internal stakeholders and external partners.
• 3-4 years of experience in event coordination, meetings management, or hospitality operations
• Strong planning and coordination skills with ability to manage multiple events and vendor relationships
• Knowledge of Health & Safety regulations and event compliance standards
• Proficient in using booking systems and operational management tools
• Excellent problem-solving abilities with capacity to work under pressure
• Flexible and adaptable with a hands-on approach to event setup and delivery