Medical Event Project Manager

Responsibilities

• Act as the key liaison for all assigned medical events, streamlining communication and facilitating smooth operations.
• Establish and maintain strong links with Asset Teams, Cross-Functional Teams, MCCE, Affiliates, and logistics agencies to ensure cohesive collaboration and effective event planning.
• Drive global medical planning teams, actively engaging with key stakeholders to achieve alignment on objectives and strategies to optimize delivery.
• Oversee event logistics, including coordination of ancillary meetings and affiliate attendee participation, ensuring seamless execution and addressing logistical challenges effectively.
• Manage external agencies responsible for logistics and other functions, providing oversight and challenge to ensure high-quality deliverables.
• Monitor all medical event activities before, during, and after the event, ensuring adherence to plans and identifying areas for improvement and success.
• Pursue excellence in medical event execution by consistently seeking opportunities for optimization and implementing best practices to enhance outcomes.
• Create and manage Purchase Orders, verify invoices, and track payments to ensure accuracy and timely processing.
• Actively monitor and manage the budget for events, ensuring adherence to financial guidelines and resource allocation.
• Collaborate closely with Corporate Legal Affairs, Center of Excellence for contracting, Purchasing, and Ethics & Compliance teams to create and manage service contracts with HCPs, and suppliers, ensuring all agreements meet company standards.
• Handle general administrative duties as needed to support event planning and execution.
• Ensure all actions comply with company ethics and policies, proactively identifying and flagging potential risks to maintain the highest standards of integrity.

Requirements

• BA diploma
• Strong experience with direct and sole accountability for planning, management, and oversight of all aspects of executing pharmaceutical and/or biotechnology programs, and medical events
• Demonstrated competencies in supporting/working in high-level organizations.
• Knowledge, understanding, and experience with pharmaceutical regulations such as (HIPPA and the Sunshine Act)
• Previous project management experience
• Hands-on working experience, knowledge, and understanding of both the conventional and pharmaceutical industries, as well as business practices that support best-in-class medical event planning management and execution within the healthcare industry
• Fluency in English