Medical Administrative Assistant, France

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Responsibilities

• Manage and coordinate the budget for the Medical Affairs Team, including monthly accruals.
• Organize and coordinate medical events such as advisory boards, including logistics and coordination.
• Support planning, coordination and execution of medical projects, congresses and internal meetings.
• Manage and coordinate vendor onboarding in collaboration with Procurement.
• Create and follow up contract requests with Procurement and Legal.
• Manage execution and follow-up of contracts, including signature processes.
• Coordinate compliance approval processes for medical events and projects.
• Create Purchase Requests in SAP and follow up Purchase Orders.
• Manage and follow up invoice payments with Finance.
• Ensure tracking of financial flows related to medical activities.
• Support continuous improvement of processes (compliance, budget, vendors).
• Collaborate with cross‑functional teams to ensure smooth execution of activities.
• Align with other assistants and act as backup when needed.
• Travel: Limited travel depending on medical events.

Qualifications

• 3+ years of experience in project coordination or administrative roles.
• Experience in the life sciences or pharmaceutical environment is an advantage.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Proactive, solution‑oriented mindset.
• Education: High school diploma required; university degree in science or business is an advantage.
• Computer Skills: MS Office (Outlook, Excel, Word); familiarity with SAP or similar systems.
• Fluency in English and French; additional European languages are an advantage.

Benefits

Salary Range (France): 36,000.00 EUR - 45,000.00 EUR.

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.