IT Officer – Project Management profile (AD5) Ref. eu-LISA/26/TA/AD5/14.1

Unit and Department: Programme and Solutions Management Unit

Contract Duration : Initial contract of 5 years subject to renewal

Function Group/Grade: AD5 (Temporary Staff)

Place of Employment : Strasbourg (France)

Working model: Hybrid working arrangements – Permanent relocation required

Level of Security Clearance: SECRET UE/EU SECRET

Deadline for Application: 19 October :59 pm Tallinn time / 11:59 am Strasbourg time

Validity of the Reserve List: 31 December 2029

About the Agency

We are eu-LISA, the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice. We help implement the European Union’s policies by designing, developing, and operating large-scale information systems in internal security, border management, and judicial cooperation. Our teams develop and manage the technological architecture of the Schengen area and the EU justice domain. By equipping law enforcement and border management operators and juridical practitioners with cutting-edge technological infrastructure, we help ensure security and justice for citizens. With a workforce of more than 24 nationalities, eu-LISA embraces an international work environment and values collaboration among colleagues from diverse backgrounds. Join us to become part of our organisational culture that fosters inclusivity and diversity. Our belief is 'Together as one, we are making it happen'. We want our people to feel respected, valued and empowered. Please visit our website and discover more about eu-LISA’s core activities.

About the Role

Working under the supervision of the respective Head of Sector/Program Manager and reporting to the Head of the Programme and Solutions Management Unit, you will support eu-LISA’s mandate and ensure that the Agency achieves its objectives, enhances its reputation, and answers stakeholders’ needs.

Responsibilities

• Monitoring and reporting overall project progress, resolving issues and initiating corrective action, where necessary.
• Defining and implementing project governance.
• Managing projects risks, issues and compliance matters, including mitigation strategies and follow-up with stakeholders.
• Coordinating and steering project teams in charge of the implementation of large-scale IT systems.
• Managing projects end-to-end across their different stages from initiation to closure.
• Developing and overseeing project plans, project schedules and reporting systems, budgets, quality standards and overseeing their implementation.
• Managing activities related to public procurement and contract management, including activities linked to tender procedures, preparation of technical specifications, evaluation, verification and reporting to ensure sound financial management in procurement activities, contribution to vendor-selection criteria and best practices and other related activities.
• Defining and monitoring quality procedures, standards and specifications and ensure contractors compliance with agreed requirements and contractual obligations.
• Maintaining effective communication and information sharing and co-operation with internal and external stakeholders.

Eligibility criteria

To be eligible for recruitment and selection, you need to meet the following formal criteria, which need to be fulfilled by the deadline for application:

General conditions

• You are national of one of the EU Member States or Norway, Iceland, Liechtenstein, or Switzerland and you enjoy full rights as a citizen.
• You produce the appropriate character requirements for the duties involved.
• You are physically fit to perform your duties.
• You have fulfilled any obligations imposed on you by the laws concerning military service.

Education

• You have a level of education which corresponds to completed university studies attested by a diploma provided that the normal period of university education is three years or more (minimum Batchelor's degree).

* Only qualifications awarded in an EU Member State or that are subject to an equivalence certificate issued by an authority in a said EU Member State shall be taken into consideration.

Language

• You have a thorough knowledge (C1 level) of one of the 24 EU official languages and a satisfactory knowledge (B2 level) of another EU official language for the performance of your duties.

Selection criteria

eu-LISA aims to establish a reserve list from which to source the best talent. The suitability of candidates will be assessed during different stages of the selection procedure against the following criteria:

Professional experience and knowledge

• Proven professional experience and ability to perform the duties mentioned under Section “About the Job”.
• Experience in IT project management and methodologies and Agile practices .
• Experience in managing complex project contracts , including associated budget responsibility, contract performance monitoring and financial oversight.
• Proven ability to synchronise timelines, scope and resources across a complex project portfolio.
• Knowledge of modern ICT architectures, systems and infrastructure.
• Ability to act upon eu-LISA’s values and guiding principles (We get the job done - We take ownership - We are all role models - We act together as one).
• Strong interpersonal and communication skills with the ability to establish and maintain effective and constructive relationships with internal and external stakeholders, and to understand and anticipate their needs and expectations to find the best solutions for the business.
• Strong critical thinking and problem-solving abilities to analyse and resolve complex challenges, to identify and evaluate the possible courses of action, and to make and implement sound and timely decisions.

Language

• Strong drafting and communication skills in English, both orally and in writing, at least at the C1 level.

Advantageous

• Certification(s) relevant to the profile, such as Project Management Professional (PMP) Certification, PRINCE2 Foundation / Practitioner Certification, Agile Project Management (Agile PM) Practitioner Certification, Scaled Agile Framework (SAFe Agilist Certification), and any other relevant certificate in the field.