IT Administrative Assistant

Announcement Number: PARIS- & 046 S Hiring Agency: Embassy Paris Position Title: IT Administrative Assistant Open Period: 08/05/2026 -08/19/2026 Format MM/DD/YYYY Vacancy Time Zone: GMT+2 Series/Grade: LE - 0105 7 Salary: EUR €42,792/Per Year Work Schedule: Full-time - 35-hour week Promotion Potential: LE-na

1 Vacancyin Paris, FR Telework Eligible: No For More Info:

Overview

Hiring Path: Open to the public Who May Apply/Clarification From the Agency: This position is open to: All Interested Applicants / All Sources For USEFM - FP grade is 7. Actual FP salary authorized by Washington D.C. EFMs work a 40-hour week. Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Indefinite subject to successful completion of probationary period Marketing Statement:

EQUAL EMPLOYMENT OPPORTUNITY (EEO)

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary

The U.S. Mission in Paris, France is seeking eligible and qualified applicants for the IT Administrative Assistant in the Diplomatic Technology office .

Supervisory Position: No Relocation Expenses Reimbursed: No

For further information - the complete position description listingall ofthe duties, responsibilities,requiredqualifications, etc. may be obtained by contacting the Human Resources Officeat

Procurement & Budget Management

• Serves as the primary Administrative and Procurement Assistant for the Diplomatic Technology (DT) office, playing a key role in ensuring the section's operational readiness
• Manages the full lifecycle of section procurement activities, including preparing and processing purchase requests for DT equipment and services
• Tracks and monitors budgets across multiple funding sources, ensuring accurate expenditure oversight and fiscal accountability
• Coordinates directly with external service providers and contractors, administering contracts and resolving procurement issues to keep DT operations running smoothly

Administrative Support

• Provides comprehensive administrative support to the DT office, contributing directly to a well-organized and efficient work environment
• Organizes meetings and events, managing logistics from start to finish
• Arranges travel for DT personnel, ensuring seamless coordination of complex itineraries
• Assists with onboarding new and visiting personnel, helping team members integrate quickly and successfully into the office

Diplomatic & Executive Engagement

• Supports the DT Chief in high-visibility host-country and diplomatic engagement activities, offering a unique opportunity to work closely with senior leadership
• Coordinates events and manages follow-up actions to ensure deliverables are met on time
• Provides critical, timely support for high-level visits, playing a direct role in the success of the DT office's most important engagements

Why This Role Stands Out

This position offers a dynamic blend of procurement expertise, administrative leadership, and direct exposure to diplomatic engagement — ideal for a detail-oriented professional who thrives in a fast-paced, mission-critical environment and wants hands‑on experience supporting senior leadership and high-level international visits.

All selected candidates must be able to obtain and hold a: Non-Sensitive-Low Risk Public Trust security clearance.

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Requirements

All selected candidates must be able to obtain and hold a: Non-Sensitive-Low Risk Public Trust security clearance.

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements

Without substitution (Grade 7): Completion of at least two (2) years of general college or university studies, plus a minimum of three (3) years of office management/support and/or procurement with elements of IT support is required.

With substitution (grade 7): Completion of secondary school plus a minimum of five (5) years of office management/support and/or procurement with elements of IT support is required.

Evaluations

You will be evaluated against the qualifications and requirements in this vacancy announcement. You may be asked to complete a pre-employment language or skills test. You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications

Experience :

Without substitution (Grade 7): Completion of at least two (2) years of general college or university studies, plus a minimum of three (3) years of office management/support and/or procurement with elements of IT support is required.

With substitution (grade 7): Completion of secondary school plus a minimum of five (5) years of office management/support and/or procurement with elements of IT support is required.

Languages: These will be tested

• English: Good working knowledge - speaking/reading/writing.
• French: Good working knowledge - speaking/reading/writing.

Job Knowledge

• Familiarity with customer service principles and communication techniques, including use of Customer Relationship Management (CRM) tools to support tracking of internal and external contacts.
• Familiarity with general procurement processes and vendor management.

Skills And Abilities

• Proficiency with Office productivity applications and desktop/client systems to support daily administrative, procurement, and logistical tasks.
• Demonstrated strong interpersonal, communication, and customer service skills to interact effectively with internal staff, vendors, and other stakeholders.
• Ability to work independently, manage time efficiently, and prioritize multiple tasks.
• Ability to work effectively under pressure, managing both planned and unexpected projects and tasks.
• Strong organizational and planning skills to coordinate schedules, travel, reporting, and general office operations efficiently.
• Strong written communication skills for preparing SOPs, reports, correspondence, and other documentation.

• SALARY: the annual gross salary includes : the profit-sharing allowance, the vacation allowance, the bonus allowance and the "Comité d’Entreprise" allowance.
• MEAL TICKETS: Meal tickets have a face value of EUR 8.25/day. 60% of the daily amount is paid by the U.S. Government. An employee contribution of EUR 3.30 per ticket will be deducted in payroll. The number of meal tickets is limited to 202 workdays per year.
• TRANSPORTATION: Employees are eligible for a reimbursement of 50% of the cost of public transportation passes purchased for commuting purposes.
• HOLIDAYS: The U.S. Missions in France observe eleven U.S. holidays per year and up to ten French holidays.

WE ALSO OFFER

• A rewarding work environment at the heart of bilateral relations
• The opportunity to contribute to meaningful and diverse projects
• An inter-agency awards program to recognize outstanding contributions
• Real opportunities at the crossroads of commitment and skills provided employees have the required qualifications, relevant experience, and the motivation to grow
• Special leave: 5 days per year dedicated to caring for a sick family member (with supporting documentation)
• Employee onboarding program

For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

• SALARY: the annual gross salary includes : the profit-sharing allowance, the vacation allowance, the bonus allowance and the "Comité d’Entreprise" allowance.
• MEAL TICKETS: Meal tickets have a face value of EUR 8.25/day. 60% of the daily amount is paid by the U.S. Government. An employee contribution of EUR 3.30 per ticket will be deducted in payroll. The number of meal tickets is limited to 202 workdays per year.
• TRANSPORTATION: Employees are eligible for a reimbursement of 50% of the cost of public transportation passes purchased for commuting purposes.
• HOLIDAYS: The U.S. Missions in France observe eleven U.S. holidays per year and up to ten French holidays.

Other Information

HIRING PREFERENCE SELECTION PROCESS

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

HIRING PREFERENCE ORDER

• Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran
• AEFM / USEFM
• Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights

* IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214("Certificate of Release or Discharge from Active Duty") preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the3 FAM 7210 Definitions.

ADDITIONAL EMPLOYMENT CONSIDERATIONS

• Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
• Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

LOCAL EMPLOYMENT (LE) CONDITIONS

• Current employees serving a probationary period are not eligible.
• Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.

Required Documents

• All ordinarily resident (OR) applicants must hold valid work/residency permits to be eligible. The Mission does not sponsor work permits.
• Please complete all sections: experience, education, and languages. (including your native language).
• CV attachments are not considered.
• Submit your application in English for positions requiring "Good" or "Fluent" English
• For positions requiring "Limited" or "Rudimentary" English, applications can be submitted in either French or English.
• Diplomas must be in French/English or officially recognized (ENIC-NARIC). You can contact the Official French Organism to obtain an equivalent of your foreign diploma in France "Centre ENIC-NARIC" and/or click on Link 1 or Link 2 in case you have lost your French diploma(s).
• All candidates must be able to obtain and hold a non-sensitive clearance.
• Incomplete applications will not be considered.

Required Documents:

• Residency Permit (front and back) (if applicable)
• Work Permit (front and back) (if applicable)
• Passport or ID card (front and back)
• University Degree(if applicable)
• Professional License(if applicable)

In addition, Eligible Family Member (EFM) Applicants must submit:

• Copy of Sponsor's Travel Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps

Once the Vacancy Announcement (VA) is closed:

1/ applications are screened,

2/ applications meeting the minimum requirements of the vacancy announcement will be sent to the Selecting Official for review.

Only shortlisted candidates will be contacted. If you have not been contacted within six weeks after the closing date