Invoicing & Budget Manager - Facility Management Department M/F

Invoicing & Budget Manager - Facility Management Department M/F

Location: Marseille, FR

YOUR ROLE :

Lead, coordinate and drive the operational performance of the Invoicing team (5 team members). Ensure the reliability and efficiency of the end-to-end invoicing process, while overseeing budget monitoring, process compliance and related reporting. Actively contribute to the department’s digitalization and transformation initiatives.

WHAT ARE YOU GOING TO DO?

Operational Management of the Invoicing Team

• Lead, support and develop a team of 5 employees.
• Organize activities, set priorities and monitor workload.
• Facilitate team meetings, define objectives and conduct annual performance reviews.

Oversight and Optimization of the Invoicing Process

• Ensure accuracy, compliance and timeliness of invoicing.
• Enforce contractual, regulatory and internal requirements.
• Monitor key KPIs (volume, lead times, error rates, follow-ups).
• Identify issues and implement continuous improvement plans.

Budget Monitoring & Performance Management

• Contribute to the preparation of the department’s annual budget.
• Monitor monthly expenses and analyze variances.
• Produce financial analyses, dashboards and forecasts.

Procedures & Internal Control

• Draft, formalize and update procedures within the scope.
• Ensure proper application of processes and internal control compliance.
• Support the preparation of internal and external audits.

Reporting

• Prepare and present monthly, quarterly and annual reports.
• Ensure data reliability and quality of analysis.
• Provide key indicators (KPIs, performance, risks) to management and stakeholders.

Active Participation in Cross-functional Projects

• Contribute to digitalization, automation and process optimization initiatives.
• Coordinate with other departments (IT, Finance, Operations, etc.).
• Support the overall transformation of the department and adoption of new tools.
• Represent the team in project committees and working groups.

WHO ARE WE LOOKING FOR?

• Master’s degree in Finance, Accounting or Business Administration.
• Proven experience (5+ years) in invoicing, accounts receivable, audit or operational finance, including team management.
• Strong understanding of invoicing processes, budget monitoring and reporting.
• Solid knowledge of accounting principles, internal controls and audit practices.
• Proficiency in ERP systems and advanced Excel skills.
• Strong leadership, organizational skills and performance management capabilities.
• Analytical mindset, attention to detail and continuous improvement orientation.
• Comfortable working in cross‑functional and transforming environments (digitalization is a plus).