HR Specialist - Payroll & Benefits

Job Title: HR Specialist – Payroll & Benefits

Reporting To: Head of Compensation & Benefits

Location: Lyon

Type of contract: Fixed‑term Contract

Duration (in months): 24

Grade: 6

Number of posts: 2

Level of Security screening: Basic

Deadline for application: 31 July 2026

Conditions Applying for All Candidates

Only professional experience for which candidates can provide official proof of employment will be considered. Candidates may be requested to provide copies of such official documents prior to interviews or tests.

This position has a temporary nature and carries, in principle, no expectation of renewal. Any potential subsequent extension will be subject to the terms of the Organization’s Staff Manual, to satisfactory performance and to availability of funds.

Selection Process

Tests and interviews will take place approximately four weeks after the application deadline. Applicants should plan availability accordingly.

Selected candidates are expected to report for duty approximately two to three months after receiving an offer.

This selection exercise may be used to generate a reserve list of suitable candidates that may be used to address Organization’s similar staffing needs in the future.

Summary of the Assigned Duties

The Human Resources (HR) Directorate is part of the Executive Directorate Resource Management (EDRM) and covers all HR functions. Under the direct supervision of the Head of Compensation & Benefits, the HR Specialist – Payroll and Benefits is responsible for recording the monthly payroll elements and the requests for loans and advances on salaries. He/she is also responsible for time management and handles the social security coverage of staff in his/her dedicated portfolio.

Principal Duties and Activities

• Monitor the monthly payroll elements.
• Check the monthly pay slips.
• Monitor the personal data to proceed payroll.
• Monitor salary advance requests.
• Prepare and monitor loan requests and reimbursements.
• Prepare the final payment elements and related documents.
• Process salary or allowance calculations.
• Monitor income tax; determine eligibility and amount for the Internal Scheme for the Compensation of Involuntary Loss of Employment (ISCILE).

• Monitor, check and correct clock‑in and clock‑out.
• Monitor, check and correct absences and presences.
• Monitor, check and correct entitlements.
• Monitor the delegation into the tool.

• Register/enroll new joiners and beneficiaries in the appropriate health and welfare schemes.
• Monitor and address requests from external providers.
• Prepare documents related to long‑term absences such as maternity leave, sick leave and unpaid leave.
• Prepare documents needed to process death benefit payments.
• Process termination registrations from social security schemes.

• Ensure induction of new staff related to Payroll, Benefits and time management within the assigned portfolio.
• Provide advice, recommendations and clarification on payroll, compensation and benefits requests.
• Provide relevant information on cases requiring information or disputes.
• Alert supervisor regarding non‑compliant files.
• Design or initiate improvement proposals regarding HR processes and procedures.
• Assist the Human Resources Management Directorate in certain HR projects.
• Perform any other duties required by the hierarchy.

Qualifications and Competencies

• At least a two‑year university diploma in payroll or HR administration.

• At least three years of experience in payroll or HR administration.
• Experience with French payroll management and system, with good knowledge of French social security law and the functioning of French social institutions and bodies, is a strong asset.
• Experience in an international or multicultural environment is a strong asset.

• Fluency in both English and French is required.
• Knowledge of any other Organization’s official language (Spanish or Arabic) will be considered an additional asset.

• Proficiency with the MS Office (or similar) suite.
• Knowledge and experience with an ERP system (preferably SAP HCM).
• Be conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Very good communication skills, including the ability to explain complex issues to people of different backgrounds, cultures, and perspectives.
• Excellent interpersonal skills, demonstrated ability to work in a multicultural environment.
• Skillful in identifying and responding to clients’ needs and establishing effective relationships with internal and external stakeholders.
• Initiative and curiosity.
• Team spirit.
• Ability to work under pressure.
• Diplomacy, discretion and tact.

Transparency on Age Limit

INTERPOL’s Staff Manual Regulation 11.4 states that officials shall not normally be retained in service beyond the age of 65 years. The Secretary General may, in exceptional cases, extend this limit. If a candidate reaches 65 during the appointment, the employment period may be affected and may not extend for the full standard contract duration.