HR Operations Apprentice

About

Swan is Europe’s embedded banking specialist. We empower software companies to embed banking features like accounts, cards, and payments directly into their products, under their own brand. Swan processes over €1.5 billion in monthly transactions for more than 150 companies—like Pennylane, Indy, Agicap, Libeo, and Lucca. Founded in 2019, the company has received growth capital from leading investors such as Lakestar, Accel, Creandum, Bpifrance and Eight Roads. Swan is a principal member of Mastercard and a licensed financial institution, regulated by the French banking authority (ACPR).

Our mission

Banking belongs in business software. Many software companies already serve small businesses incredibly well: helping them send invoices, run payroll, manage inventory, and more. They’re on a mission to become the central hub for managing every aspect of business life.

But when it comes to financial workflows, there’s still a gap. Too many critical tasks like managing cash flow, tracking payments, or reconciling accounts happen outside the software, across spreadsheets, email threads, banking portals.

It’s a missed opportunity. Business software shouldn’t just record financial activity — it should run it.

Job description

Your mission: You’ll be a part of the People team and report to Agathe, our HR Ops Team Manager. Our people team is a key pillar to Swan’s success and includes HR, Recruitment, and Office Management. Your role will be to help the People team structure the HR department.

Main tasks

• Onboarding : At Swan, we onboard new Swanees each month. You will help the team to onboard new Swanees in order to give them the best experience possible, from their offer acceptance till their first weeks at Swan.
• Administration : Support the team in managing the administrative life cycle of Swanees: onboarding/off-boarding, employment contracts, addendums, affiliation to social organizations, health insurance, etc. Participate in tracking apprentices and interns (invoicing, managing files and contracts with the OPCO, government aid, tracking board, and absences).
• Day-to-day : Support our Swanees with day-to-day requests by responding to internal tickets, keep HRIS and employee files up to date, support the team in their day-to-day work, enabling you to discover different aspects of the HR function and work on various topics.
• Project : Participate in various projects (due diligence, tool synergies, optimization of payroll service providers, compensation & benefits, etc.).

Preferred experience

You’re a great match if:

• You are a student in a Master's degree (business school, HR...) and you are looking for at least 1 year of apprenticeship.
• Experience : you have a first internship experience in HR.
• Start-up mode : you enjoy working in a challenging, fast-paced, target-driven, and team-oriented environment.
• Qualities we value for this role : proactive, rigorous, able to deal with confidential and sensitive data, eager to bring solutions, and willing to learn.
• Our ideal teammate : sociable, skilled, empathetic, and frank. We love to challenge each other, and we leave our egos at the door.
• Good command of Excel, Google Suite.
• Languages : professional proficiency in English and fluent in French.

It’s okay if you don’t tick all the boxes — don’t let imposter syndrome prevent you from applying!

Swan is committed to providing a caring work environment for all employees, regardless of age, sex, disability, sexual orientation, race, religion, or belief.

When it comes to recruitment, we’re interested in your work experience, skills, and overall personality. Because diversity makes the workplace stronger and is necessary for Swan’s success, we are intensifying efforts to incorporate concrete actions to help us improve in this area.

Perks of being a Swanee

• Meal Vouchers : We provide a meal voucher card to cover your meals on work days.
• Transport : Monthly mobility package for employees. In accordance with the company agreement for sustainable mobilities, you can now use your mobility package to pay for alternative commuting modes.
• Holidays : 25 days of paid leave.
• Health insurance : Alan. This is Swan's health and welfare insurance.
• Sports : Thanks to our partnership with Classpass, you can enjoy advantageous discounts on subscriptions. They offer a wide range of sports activities as well as wellness activities. The offers are valid in several European cities, as well as online.
• Well-being support : access to Moka Care for mental health and wellness.
• Offsite : Once a year we gather to reconnect, deep-dive into big topics, and relax.
• Diversity and inclusion : We’re working hard to get better every day.

Our values

• Simplicity : Leonardo Da Vinci said: “simplicity is the ultimate sophistication.” If something's convoluted or confusing, we work extra hard to break it down. Making complex things simple is what we do.
• Long Term : We always play the long game, whether it's to support our partners in their growth journey, or make tangible commitments to climate action.
• Excellence : We are a team of experts who consistently go all out to create pixel-perfect banking services and exceed our partners' expectations— whatever it takes.
• Be Human : We believe in the power of kindness and the importance of acting with integrity. Embedding our humanity extends beyond interpersonal interactions, it means caring about greater issues that affect our planet.