HR Operations Apprentice

Your mission

You’ll be a part of the People team and report to Agathe, our HR Ops Team Manager. Our people team is a key pillar to Swan’s success and includes HR, Recruitment, and Office Management. Your role will help the People team structure the HR department.

Main tasks

• Onboarding
  • Help onboard new Swanees from offer acceptance to their first weeks at Swan.
• Administration
  • Support the team in managing the administrative life cycle of Swanees (on‑boarding/off‑boarding, employment contracts, addendums, affiliations, health insurance, etc.).
  • Participate in tracking apprentices and interns (invoicing, managing files and contracts, government aid, board tracking, absences).
• Day-to-day
  • Respond to internal tickets.
  • Keep HRIS and employee files up to date.
  • Support the team in day-to-day work to discover different aspects of the HR function.
• Project
  • Participate in various projects such as due diligence, tool synergies, payroll optimization, compensation & benefits.

Qualifications

• Student in a Master’s degree (business school, HR…) seeking at least one year of apprenticeship.
• First internship experience in HR.
• Good command of Excel and Google Suite.

Qualities we value for this role

• Proactive and rigorous.
• Ability to handle confidential and sensitive data.
• Eager to bring solutions and willing to learn.

Our ideal teammate

• Sociable, skilled, empathetic, and frank.

Languages

Professional proficiency in English and fluent in French.

Benefits

• Meal vouchers.
• Monthly mobility package for alternative commuting modes.
• 25 days of paid leave.
• Health insurance through Alan.
• Sports discounts via Classpass.
• Well‑being support via Moka Care.
• Annual offsite retreat.

Values

Swan’s core values include Simplicity, Long Term, Excellence, and Be Human, guiding our daily actions and culture.

EEO Statement

Swan is committed to providing a caring work environment for all employees, regardless of age, sex, disability, sexual orientation, race, religion, or belief. We prioritize diversity and inclusion in recruitment and workplace culture.